Description:FIELD OF THE INVENTION

[0001] The present invention relates to an enclosed meeting space access and management system that is capable of facilitating smoother, more effective conversations and decision-making within meeting spaces. Additionally, the developed system also aims to generate concise summaries of meeting content, ensuring all stakeholders are informed of key decisions and action items, thus enhancing communication and performance.

BACKGROUND OF THE INVENTION

[0002] Enclosed meeting spaces provide privacy, reduce noise distractions, and create a focused environment conducive to decision-making and collaboration. Effective management of these spaces includes a reliable booking arrangement, clear usage policies, and proper maintenance to ensure availability and functionality. Access control is equally important to maintain confidentiality, especially for meetings involving sensitive information. Utilizing digital tools can streamline reservations, prevent double bookings, and track usage patterns. Additionally, equipping these spaces with necessary technological resources—like video conferencing tools and presentation equipment—enhances their utility for both in-person and hybrid meetings. Well-managed enclosed meeting spaces ultimately contribute to efficient operations, better communication, and increased employee satisfaction, making them a valuable asset for any workplace.

[0003] Traditional methods for managing enclosed meeting spaces, such as manual booking through logbooks, spreadsheets, or verbal communication, often lead to inefficiencies and errors. These methods lack real-time updates, increasing the risk of double bookings, scheduling conflicts, and underutilization of space. Physical sign-up sheets or email-based reservations can be time-consuming to manage and difficult to track, especially in larger organizations. Additionally, without centralized control, enforcing policies or monitoring usage becomes challenging, leading to potential misuse or unauthorized access. These methods also offer limited data for analysis, making it hard to optimize room usage or plan future space needs effectively. The absence of automation further results in administrative burden, requiring dedicated staff to manage bookings and resolve conflicts.

[0004] US9955318B1 relates to a guidance system for helping users locate specific affordance configurations for use within an enterprise space, the system comprising a stationary display field located within the enterprise space, the display field controlled to present guidance information to a system user, a database storing affordance configuration schedules and user schedules, a processor programmed to automatically perform the steps of obtaining location information for a set of users within the enterprise space, for at least a first user proximate the display field, examining the first user's schedule information to identify locations of activities scheduled for the first user within a threshold period of time, identifying at least one affordance configuration within the enterprise space that is proximate the locations of the activities scheduled for the first user within the threshold period of time and automatically presenting the identified at least one affordance configuration via the display field as a suggestion to the first user while the first user is proximate the display field.

[0005] US20060015376A1 relates to a system for reserving a resource from a commonly available set of resources. A request from an employee to reserve a room in an office building at a date and time may be received at a first computer system. A reservation record that is associated with the requested room may be accessed in a database at the first computer system, and a determination may be made whether the room is available based on an indication in the reservation record of the room's status at the date and time requested. If the requested room is available, the reservation record associated with the requested room in the database at the first computer system may be updated to indicate that the room has been reserved at the date and time requested, and an account record associated with the requesting employee may be automatically updated to reflect a cost for the use of the reserved room.

[0006] Conventionally, many systems are available in the market that helps in managing meeting space. However, these existing systems mentioned in the prior arts lack in generating a concise summary of the meeting content. In addition, these existing systems also fail in verifying identity of each attendee for protecting the confidentiality of sensitive information.

[0007] In order to overcome the aforementioned drawbacks, there exists a need in the art to develop a system that requires to be capable of adjusting internal environmental conditions of the meeting space, thus enhancing the comfort and productivity of attendees. In addition, the developed system is capable of generating a concise summary of the meeting content, thereby ensuring that all stakeholders are aware of key decisions and action items.

OBJECTS OF THE INVENTION

[0008] The principal object of the present invention is to overcome the disadvantages of the prior art.

[0009] An object of the present invention is to develop a system that is capable of providing space in view of fostering smoother, more effective conversations and decision-making processes within the meeting space.

[0010] Another object of the present invention is to develop a system that is capable of generating a concise summary of the meeting content, thereby ensuring that all stakeholders are aware of key decisions and action items, fostering clearer communication and better performance.

[0011] Another object of the present invention is to develop a system that is capable of verifying identity of each attendee thereby protecting the confidentiality of sensitive information and maintaining the integrity.

[0012] Yet another object of the present invention is to develop a system that is capable of adjusting internal environmental conditions of the meeting space, thus enhancing the comfort and productivity of attendees.

[0013] The foregoing and other objects, features, and advantages of the present invention will become readily apparent upon further review of the following detailed description of the preferred embodiment as illustrated in the accompanying drawings.

SUMMARY OF THE INVENTION

[0014] The present invention relates to an enclosed meeting space access and management system that is capable of verifying the identity of each attendee to protect sensitive information and maintain integrity, while also adjusting the meeting space's internal environment to enhance comfort and productivity.

[0015] According to an embodiment of the present invention, an enclosed meeting space access and management system, comprises of an AI-enabled camera and a proximity sensor installed outside entrance of an enclosed meeting space door for detecting presence of a person and scanning facial features of the person, a facial recognition module is integrated with the camera to verify identity of each attendee through the facial recognition module for marking presence of verified attendees and alerts absent attendees via a wireless notification and to detect presence of non-listed individuals such as cleaning staff, a scheduling module integrated with a user-interface inbuilt in a computing unit accessed by a user and connected to an employee database for booking of the meeting space, the user-interface allows users to view the real-time transcription, receive meeting summaries, and search archived meeting records using keywords, a motorized lock and a horizontal rack and pinion assembly arranged along an upper frame of a door of the meeting space to unlock the door upon successful authentication of the person, a touchscreen display panel mounted outside the door for displaying real-time information including current meeting status, names of scheduled attendees, meeting space occupancy updates, and entry alerts, control arrangement further comprises a pair of linkages pivotally mounted on top portion of the door for ensuring smooth bi-directional door movement and preventing tilt during the actuation, a holographic projection unit arranged within the meeting space for displaying name, designation, and seating position of each attendee over a virtual table interface.

[0016] According to another embodiment of the present invention, the system further comprises of a blind deployment arrangement comprising a horizontal rod mounted above glass partitions of the meeting space, a plurality of retractable links connected with spindles holding window blinds, and a pulley assembly including vertical and horizontal pulleys positioned at corners of the glass partition to deploy the blinds upon commencement of the meeting, a microphone array strategically embedded in a ceiling and walls of the meeting space to capture audio signals from all directions within the meeting space, an automatic speech recognition (ASR) module is communicatively linked to the microphone array to receive the captured audio signals in real-time and convert the audio signals into written text, a speaker diarization module operatively connected to the ASR module to distinguish and identify individual speakers within the captured audio to generate a concise summary of the meeting content, an environmental control module comprising a lighting unit and a temperature regulation unit for adjusting internal environmental conditions of the meeting space based on real-time occupancy, a meeting swap module to detect emergency or override conditions, microcontroller is configured to summarize the transcribed speech using a BART-based model and present real-time transcripts on the user-interface and a battery is associated with the system for supplying power to electrical and electronically operated components associated with the system.

[0017] While the invention has been described and shown with particular reference to the preferred embodiment, it will be apparent that variations might be possible that would fall within the scope of the present invention.

BRIEF DESCRIPTION OF THE DRAWINGS

[0018] These and other features, aspects, and advantages of the present invention will become better understood with regard to the following description, appended claims, and accompanying drawings where:
Figure 1 illustrates an isometric view of an enclosed meeting space access and management system.

DETAILED DESCRIPTION OF THE INVENTION

[0019] The following description includes the preferred best mode of one embodiment of the present invention. It will be clear from this description of the invention that the invention is not limited to these illustrated embodiments but that the invention also includes a variety of modifications and embodiments thereto. Therefore, the present description should be seen as illustrative and not limiting. While the invention is susceptible to various modifications and alternative constructions, it should be understood, that there is no intention to limit the invention to the specific form disclosed, but, on the contrary, the invention is to cover all modifications, alternative constructions, and equivalents falling within the spirit and scope of the invention as defined in the claims.

[0020] In any embodiment described herein, the open-ended terms "comprising," "comprises,” and the like (which are synonymous with "including," "having” and "characterized by") may be replaced by the respective partially closed phrases "consisting essentially of," consists essentially of," and the like or the respective closed phrases "consisting of," "consists of, the like.

[0021] As used herein, the singular forms “a,” “an,” and “the” designate both the singular and the plural, unless expressly stated to designate the singular only.

[0022] The present invention relates to an enclosed meeting space access and management system that fosters smoother, more effective conversations and decision-making in meeting spaces by verifying attendee identities to protect sensitive information and maintain integrity.

[0023] Referring to Figure 1, an isometric view of an enclosed meeting space access and management system is illustrated, comprises of an AI-enabled camera 101 installed outside entrance of an enclosed meeting space 102, a motorized lock and a horizontal rack and pinion assembly 103 arranged along an upper frame of a door 104 of the meeting space 102, a touchscreen display panel 105 mounted outside the door 104, a holographic projection unit 106 arranged within the meeting space 102, a blind deployment arrangement 107 comprising a horizontal rod 107a mounted above glass partitions of the meeting space 102, a plurality of retractable links 107b connected with spindles 107c holding window blinds, and a pulley assembly 107d positioned at corners of the glass partition, a microphone array 108 embedded in a ceiling and walls of the meeting space 102 and a speaker diarization module 109 installed within the meeting space 102.

[0024] The system discloses herein includes an AI-enabled camera 101 and a proximity sensor installed outside entrance of an enclosed meeting space 102 door 104 for detecting presence of a person and scanning facial features of the person. The proximity sensor continuously emits signals and monitors their reflections. When a person approaches the door 104, the sensor detects a disturbance in the signal’s return pattern such as a change in distance or reflection indicating the presence of an individual within a specific range.

[0025] Upon detection, the proximity sensor activates the AI-enabled camera 101. The camera 101 captures images of the person to determine facial features of the person. The camera 101 comprises of an image capturing arrangement including a set of lenses that captures multiple images of the person, and the captured images are stored within memory of the camera 101 in form of an optical data.

[0026] The camera 101 also comprises of a processor that is integrated with artificial intelligence protocols, such that the processor processes the optical data and extracts the required data from the captured images. The extracted data is further converted into digital pulses and bits and are further transmitted to the microcontroller. The microcontroller compares these facial features with a database of pre-stored images or biometric data of authorized attendees. If a match is found, the system authenticates the person and grants access to the meeting space 102. If no match is found, access is denied.

[0027] A facial recognition module integrated with the camera 101 works by capturing the facial features of each attendee. The module compares the captured image against the pre-registered database of known attendees, identifying key characteristics such as the shape of the face, the distance between eyes, nose, and mouth, and other biometric features. Once the identity of an attendee is verified, the microcontroller records their presence, marking them as attended. If the facial recognition module fails to identify an individual or if the attendee is absent, it triggers an alert. This notification is sent wirelessly to the respective computing unit, which informs the relevant reporting individuals, ensuring that any absentee or unrecognized attendees are promptly flagged for further action.

[0028] For booking of the meeting space 102 by the user through inputting a time slot and number of attendees, a scheduling module integrated with a user-interface inbuilt in a computing unit accessed by a user and connected to an employee database. When the user accesses the system, the module connects to the employee database to authenticate user credentials and enable access to booking functionalities. The user interacts with the interface through a touch screen, keyboard, or other input methods available on the computing unit. The computing unit mentioned herein includes, but not limited to smartphone, laptop, tablet. The user inputs key booking parameters, including the desired time slot and the number of attendees. Upon submission, the scheduling module cross-references existing bookings to check for availability of meeting space 102. If a suitable slot is available, the system confirms the reservation and records the meeting details such as date, time, and expected participants within an internal scheduling log. Simultaneously, the module communicates with a microcontroller that registers the scheduled meeting and logs authorized attendees for access control or resource allocation purposes. Additionally, the user-interface allows users to view the real-time transcription, receive meeting summaries, and search archived meeting records using keywords.

[0029] A BART (Bidirectional and Auto-Regressive Transformers) based model operates in two main phases: encoding and decoding. The transcribed speech, first converted into text, is tokenized and passed through BART's encoder, which processes the text bidirectionally, meaning it understands the context of each word based on both the preceding and following words. This step generates a latent representation that captures the core meaning of the input text. Next, the decoder uses this representation and generates a summary in an autoregressive manner, producing one word at a time while considering both the input context and the words generated so far. BART is particularly suited for summarization because of its ability to both comprehend the full context of the input (through its bidirectional encoder) and generate fluent, coherent output (via its autoregressive decoder).

[0030] Upon successful authentication of the person, the microcontroller actuates a motorized lock and a horizontal rack and pinion assembly 103 arranged along an upper frame of a door 104 of the meeting space 102 to unlock the door 104. The motorized lock is an electrically controlled locking arrangement that remains engaged until it receives a signal from the microcontroller. When a person undergoes successful authentication the microcontroller sends a signal to activate the motor. This motor is mechanically linked to a pinion gear, which meshes with the horizontally oriented rack mounted along the upper frame of the door 104. As the motor turns the pinion, it causes the rack to slide horizontally. This linear movement of the rack either retracts or displaces the locking bolt or bar from its engaged position, effectively unlocking the door 104. Once the rack moves far enough to clear the lock arrangement, the door 104 is opened freely.

[0031] For ensuring smooth bi-directional door 104 movement and preventing tilt during actuation, a pair of linkages pivotally mounted on the top portion of the door 104. These linkages help maintain the door 104 stability as it swings open and closed in both directions, ensuring the door 104 remains upright and balanced throughout its movement. By being positioned at the top, the linkages distribute the forces applied during door 104 operation, preventing any tilting or wobbling. They facilitate a smooth and controlled motion by evenly distributing the weight and forces acting on the door 104, which prevents jerky or uneven movement.

[0032] Additionally, the camera 101 is configured to detect presence of non-listed individuals such as cleaning staff and upon detection the microcontroller sends a notification to the concerned individuals on the computing unit for access approval, and grants access upon receiving confirmation.

[0033] Further, a touchscreen display panel 105 mounted outside the door 104 for displaying real-time information including current meeting status, names of scheduled attendees, meeting space 102 occupancy updates, and entry alerts. The display panel 105 allows the user to select current meeting status, names of scheduled attendee’s settings. The touchscreen display panel 105 as mentioned herein is typically an (Liquid Crystal Display) screen that presents output in a visible form.

[0034] The screen is equipped with touch-sensitive technology, allowing the user to interact directly with the display using their fingers. A touch controller IC (Integrated Circuit) is responsible for processing the analog signals generated when the user inputs details regarding current meeting status, names of scheduled attendees, meeting space 102 occupancy updates, and entry alerts. The touch controller is typically connected to an inbuilt microcontroller linked with the panel through various interfaces which may include but are not limited to SPI (Serial Peripheral Interface) or I2C (Inter-Integrated Circuit). The microcontroller processes user commands and actuates the required components for displaying current meeting status, names of scheduled attendees, meeting space 102 occupancy updates, and entry alerts. In case of unauthorized access, the microcontroller keeps the door 104 locked with a message displayed on an external touchscreen panel.

[0035] For displaying name, designation, and seating position of each attendee over a virtual table interface, a holographic projection unit 106 arranged within the meeting space 102. The projection unit 106 works by emitting focused light to highlight the name, designation, and seating position of each attendee. When activated by the microcontroller, powering the light source, typically an LED or laser. The light is then directed through lenses or mirrors to focus the beam into an accurate spot or pattern. This projected light serves as a visual guide, assessing the attendee on the virtual table interface. The seating is assigned based on hierarchical data retrieved from the employee database.

[0036] Additionally, a blind deployment arrangement 107 works through a combination of a horizontal rod 107a, retractable links 107b, a pulley assembly 107d, and the microcontroller. The horizontal rod 107a is mounted above glass partitions and supports retractable links 107b connected to spindles 107c that hold the window blinds. When a meeting begins, the microcontroller sends a signal to activate the pulley assembly 107d, which includes both vertical and horizontal pulleys positioned at the corners of the glass partitions. These pulleys guide the movement of the retractable links 107b, causing them to extend and deploy the blinds across the windows. The retractable links 107b work like cables that stretch to lower the blinds smoothly, while the pulleys ensure they move evenly across the glass. Once the meeting ends, the microcontroller sends another signal to retract the blinds, which are drawn back into their original position as the retractable links 107b are retracted.

[0037] To capture audio signals from all directions within the meeting space 102, a microphone array 108 strategically embedded in a ceiling and walls of the meeting space 102. The microphone receives the audio signals and converts the sound energy emitted by the user into electrical energy. Inside the microphone, a diaphragm made of plastic is present that moves back and forth when the sound wave hits the diaphragm, which then moves a coil attached to the diaphragm in the same way in order to generate an electrical signal proportional to the sound. The electric signal from coil flows to an amplifier which amplifies the electrical signal. The amplified electrical signal is then sent to the microcontroller linked to the microphone.

[0038] Further, to receive the captured audio signals in real-time and convert the audio signals into written text, an automatic speech recognition (ASR) module is communicatively linked to the microphone array 108. The automatic speech recognition (ASR) module works by first capturing audio signals through the microphone array 108, which records the sound as analog waveforms. These signals are then digitized and pre-processed to remove noise and improve quality. Next, the module extracts relevant features from the audio to represent the speech more effectively. The extracted features are passed through an acoustic model to recognize phonemes, the smallest units of sound in speech. The ASR module also uses a language model to predict the most likely words based on the context of the conversation. Once the phonemes are identified, the module decodes them into actual words, considering both the sounds and the language context. Finally, the recognized speech is converted into written text, which is displayed as the output.

[0039] A speaker diarization module 109 operatively connected to the ASR module and the employee database to distinguish and identify individual speakers within the captured audio, assign corresponding speaker labels based on voice patterns and stored identity data, and append the labels to the written text, that is further processed by the microcontroller to generate a concise summary of the meeting content. The ASR module, which transcribes the raw audio into written text. The diarization module 109 analyzes the speech patterns, voice characteristics, and temporal segments of the audio to determine when each speaker is talking. The module uses voice biometrics, which compares these speech patterns against stored identity data in the employee database. Once the module identifies the speaker, it assigns a corresponding speaker label (such as Speaker 1, Speaker 2, or specific employee names). These labels are then appended to the written transcription of the meeting content. This labeled transcription is sent to a microcontroller, which performs further processing, such as summarizing the content of the meeting.

[0040] Additionally, an environmental control module, which includes a lighting unit and a temperature regulation unit, is designed to dynamically adjust the internal conditions of the meeting space 102 based on real-time occupancy and meeting preferences. The module is controlled by the microcontroller, which monitors the number of attendees and the specific needs of the meeting, as retrieved from the pre-existing database.

[0041] For lighting, the module automatically adjusts brightness and lighting color based on factors like the time of day or the preferences specified for the meeting (e.g., bright lights for presentations or softer lighting for discussions). Similarly, the temperature regulation unit ensures the space remains at a comfortable level by adjusting heating or cooling based on the number of people present and their preferred temperature settings.

[0042] To detect emergency or override conditions, a meeting swap module is integrated within the microcontroller. In the event of such situation such as an unforeseen issue with the current meeting space 102 (e.g., a power failure, HVAC failure, or other emergencies) the microcontroller immediately activates the meeting swap module to detect the condition and respond accordingly.

[0043] Once an emergency or override condition is identified, the module quickly assesses the availability of alternative meeting space 102, drawing from a database of available rooms and their respective resources (e.g., capacity, equipment, environmental settings). The microcontroller then selects the most suitable alternative room based on factors such as space availability, proximity, and required features. The meeting is automatically reallocated to the new location, and the display panel 105 is updated in real-time to reflect this change, ensuring attendees are informed of the new room.

[0044] Lastly, a battery is installed within the system which is connected to the microcontroller that supplies current to all the electrically powered components that needs an amount of electric power to perform their functions and operation in an efficient manner. The battery utilized here, is preferably a dry battery which is made up of Lithium-ion material that gives the system a long-lasting as well as an efficient DC (Direct Current) current which helps every component to function properly in an efficient manner. As the system is battery operated and do not need any electrical voltage for functioning. Hence the presence of battery leads to the portability of the system i.e., user is able to place as well as moves the system from one place to another as per the requirements.

[0045] The present invention works best in the following manner, where the proximity sensor as disclosed in the invention detects presence of a person approaching the door 104 by monitoring signal reflections, activating the AI-enabled camera 101. The camera 101 captures images to scan facial features, which are processed by the processor using AI protocols to extract data and convert it into digital pulses. This data is compared with the pre-stored database of authorized attendees, granting or denying access based on facial recognition. For booking the meeting space 102, the scheduling module connects to the employee database to authenticate user credentials and confirm room availability. Upon authentication, the system unlocks the door 104 using a motorized lock and a rack and pinion assembly 103. The touchscreen displays panel 105 shows meeting status, attendee names, and access alerts. For real-time audio capture, the microphone array 108 captures sound, which is processed by the automatic speech recognition (ASR) module for transcription. The speaker diarization module 109 identifies individual speakers based on voice patterns. The environmental control module adjusts lighting and temperature based on meeting preferences and occupancy. In case of an emergency, the meeting swap module quickly reallocates the meeting to an alternative room, updating the display panel 105 to inform attendees of the change.

[0046] Although the field of the invention has been described herein with limited reference to specific embodiments, this description is not meant to be construed in a limiting sense. Various modifications of the disclosed embodiments, as well as alternate embodiments of the invention, will become apparent to persons skilled in the art upon reference to the description of the invention. , Claims:1) An enclosed meeting space access and management system, comprising:

i) an AI-enabled camera 101 and a proximity sensor installed outside entrance of an enclosed meeting space 102 door 104 for detecting presence of a person and scanning facial features of said person, wherein said scanned features are compared with pre-stored data of authorized attendees by a microcontroller to authenticate access;
ii) a scheduling module integrated with a user-interface inbuilt in a computing unit accessed by a user and connected to an employee database for booking of said meeting space 102 by said user through inputting a time slot and number of attendees, wherein based on said booking, said microcontroller registers details of said meeting and authorized attendees;
iii) a motorized lock and a horizontal rack and pinion assembly 103 arranged along an upper frame of a door 104 of the meeting space 102, wherein said microcontroller actuates said rack and pinion assembly 103 to unlock the door 104 upon successful authentication of said person;
iv) a touchscreen display panel 105 mounted outside said door 104 for displaying real-time information including current meeting status, names of scheduled attendees, meeting space 102 occupancy updates, and entry alerts, wherein said display is dynamically updated by said microcontroller;
v) a holographic projection unit 106 arranged within said meeting space 102 for displaying name, designation, and seating position of each attendee over a virtual table interface, wherein said seating is assigned based on hierarchical data retrieved from said employee database;
vi) a blind deployment arrangement 107 comprising a horizontal rod 107a mounted above glass partitions of said meeting space 102, a plurality of retractable links 107b connected with spindles 107c holding window blinds, and a pulley assembly 107d including vertical and horizontal pulleys positioned at corners of said glass partition, wherein said microcontroller actuates said pulley arrangement to deploy said blinds upon commencement of said meeting;
vii) a microphone array 108 strategically embedded in a ceiling and walls of said meeting space 102 to capture audio signals from all directions within said meeting space 102, wherein an automatic speech recognition (ASR) module is communicatively linked to said microphone array 108 to receive said captured audio signals in real-time and convert said audio signals into written text; and
viii) a speaker diarization module 109 operatively connected to said ASR module and said employee database to distinguish and identify individual speakers within said captured audio, assign corresponding speaker labels based on voice patterns and stored identity data, and append said labels to said written text, that is further processed by the microcontroller to generate a concise summary of said meeting content.

2) The system as claimed in claim 1, wherein said microcontroller keeps said door 104 locked with a message displayed on an external touchscreen panel in case of unauthorized access.

3) The system as claimed in claim 1, wherein said access control arrangement further comprises a pair of linkages pivotally mounted on top portion of said door 104 for ensuring smooth bi-directional door 104 movement and preventing tilt during said actuation.

4) The system as claimed in claim 1, wherein a facial recognition module is integrated with the camera 101 to verify identity of each attendee through said facial recognition module, said microcontroller marks presence of verified attendees and alerts absent attendees and respective reporting individuals via a wireless notification, sent on a respective computing unit.

5) The system as claimed in claim 1, wherein an environmental control module, comprising a lighting unit and a temperature regulation unit, both controlled by said microcontroller for adjusting internal environmental conditions of said meeting space 102 based on real-time occupancy and meeting preferences retrieved from said database.

6) The system as claimed in claim 1, wherein said user-interface allows users to view said real-time transcription, receive meeting summaries, and search archived meeting records using keywords.

7) The system as claimed in claim 1, wherein a meeting swap module is integrated with the microcontroller, configured to detect emergency or override conditions, upon detection said microcontroller automatically identifies an available alternative meeting space 102, reallocates said meeting, updates the display panel 105, and notifies all attendees of said change.

8) The system as claimed in claim 1, wherein said camera 101 is configured to detect presence of non-listed individuals such as cleaning staff, upon detection, said microcontroller sends a notification to said concerned individuals on said computing unit for access approval, and grants access upon receiving confirmation.

9) The system as claimed in claim 1, wherein said microcontroller is configured to summarize said transcribed speech using a BART-based model and present real-time transcripts on said user-interface.