Claims:We claim,
1. A close-looped task management system (100) with a verification and validation phase involving a collaborative productivity platform with intuitive humanlike cognitive ability to create, assign, manage, monitor and seamlessly maintain the status report of the scheduled items, comprising of:
a time engine module (201) in direct communication with the calendar and database stored in the cloud (200);
a contact module (202) in conjunction with synchronization engine;
a location module (203) in conjunction with trigger engine;
an action logic module (204) with pre-defined logic for scheduling to control and manage scheduled items;
an additional logic module (205), provided with machine learning and artificial intelligence to augment cognitive intelligence feature;
a knowledge engine module (206);
a cognitive intelligence module (299), in direct dual path communication with said time engine module (201), contact module (202), location module (203), action logic module (204) and additional logic module (205);
a request module (102), wherein said request module is in direct dual path communication with said time engine module (201), contact module (202), location module (203), action logic module (204), additional logic module (205) and knowledge engine module (206);
a user interface device (101), for receiving request from the user; and
a closed loop feedback (300), connecting the said cognitive intelligence module (299) and the request module (102).

2. The close-looped task management system (100), as claimed in claim 1, wherein said user interface device (101) includes hand held mobile systems, desktop computing systems, computers, tablets, personal computing systems, and other smart devices.

3. The close-looped task management system (100), as claimed in claim 1, wherein said request module (102) includes requests and alerts in the form of reminders, tasks, events, projects, communication and meetings.

4. The close-looped task management system (100), as claimed in claim 1, wherein said time engine module (201) integrates and synchronizes calendar and schedules of user devices and user databases.

5. The close-looped task management system (100), as claimed in claim 1, wherein said contact module (202) in conjunction with synchronization engine synchronizes contacts on the user device and making them available on all platforms at all time.

6. The close-looped task management system (100), as claimed in claim 1, wherein said location module (203) in conjunction with trigger engine performs geofencing and location based tracking for providing dynamic alerts.

7. The close-looped task management system (100), as claimed in claim 1, wherein said additional logic module (205) is a future logic engine for building future logic to augment cognitive intelligence feature.

8. The close-looped task management system (100), as claimed in claim 1, wherein said knowledge engine module (206) stores, classifies and assimilates all the information and provides skill grading and performance evaluation of the personnel.

9. The close-looped task management system (100), as claimed in claim 1, wherein said cognitive intelligence module (299) is built upon logic and user behaviour providing human like behaviour based on cognition.

10. The close-looped task management system (100), as claimed in claim 1, wherein said closed loop feedback (300) provides alerts and updates evaluated by the cognitive intelligence module (299) to the request module (102) to enable the user with information and intervention.

11. The close-looped task management system (100), as claimed in claim 1, wherein said verification phase is an intelligent meeting scheduling request performed in the request module (102) by means of cognitive intelligence module (299) and closed loop feedback (300).

12. The close-looped task management system (100), as claimed in claim 1, wherein said validation phase is provided in the form of rating unit in the cognitive intelligence module (299), Wherein rating unit is a performance rating unit which provides competence building through skills.

13. A method of operating a close-looped task management with a verification and validation phase involving a collaborative productivity platform with intuitive humanlike cognitive ability to create, assign, manage, monitor and seamlessly maintain the status report of the scheduled items, comprising steps of:

a) Adding new scheduling item request to the task management system (100) via request module (102) by means of user interface device (101);
b) Providing the new scheduled item with the calendar-based scheduling by means of time module (201);
c) Providing the new scheduled item of the task management system with location-based scheduling by means of location module (203);
d) Providing the new scheduled item of the task management system with the appropriate conditions;
e) Assigning the scheduled item to appropriate personnel for execution by means of action logic module (204) of the task management system, wherein said scheduled item is fragmented into subtasks and delegated to competent personnel;
f) Updating and providing alerts on the execution status of the scheduled item by means of closed loop feedback (300) of the task management system;
g) Reviewing and Verification of the execution status of the scheduled item by means of verification phase;
h) Validating the competency and performance of the personnel by means of the validation phase;
i) Termination of the scheduled item;
j) Assimilation, classification and formalisation of knowledge in the information repository from information obtained in the verification and validation phase and determination of skill levels and facilitation of required trainings to the personnel by means of knowledge engine module (206); and
k) Building future logic to augment the cognitive intelligence module by means of additional logic module (205).

14. The method of operating a close-looped task management, as claimed in claim 12, wherein said new scheduling item request includes reminders, tasks, events, and projects.

15. The method of operating a close-looped task management, as claimed in claim 12, wherein said calendar-based scheduling provided to the scheduled item is unique or recurring.

16. The method of operating a close-looped task management, as claimed in claim 12, wherein said location-based scheduling provided to the scheduled item is dynamic or static.

17. The method of operating a close-looped task management, as claimed in claim 12, wherein said conditions provided to the scheduled item defines the scheduled items to be performed appropriately “After”, “before”, “when”, “weather” “not”, “and”, “or”.

18. The method of operating a close-looped task management, as claimed in claim 12, wherein said verification phase is an intelligent meeting scheduling request performed in the request module (102) by means of cognitive intelligence module (299) and closed loop feedback (300).

19. The method of operating a close-looped task management, as claimed in claim 12, wherein said validation phase is provided in the form of rating unit in the cognitive intelligence module (299), Wherein rating unit is a performance rating unit which provides competence building through skills, Wherein said rating unit records the rating in the cognitive intelligence module (299) and the scheduled items are assigned to the competent personnel based on the rating.

20. The method of operating a close-looped task management, as claimed in claim 12, wherein said termination phase mandates the user to submit the verification and validation records, wherein said verification and validation record is endorsed by the appropriate personnel.

Description:Field of Invention
The present invention relates to a system and method for managing task, and more particularly to a close-looped task management system with a verification and validation phase and a platform for productivity enhancement through organized working enabled by means of humanlike cognitive intelligence.
Background
Generally, all management workspace operate with the need to perform many logistical tasks necessary to achieve short term and long-term goals. Projects and group activities often involve tasks whose sequence must be planned and monitored in light of the resources required and available. The project plan and schedule are converted into specific interrelated tasks, and then appropriate resources are assigned to complete those tasks. Efficient use and management of resources, and engagements, especially in large organizations is a critical function to the effective and efficient delivery of product and/or services. Thus, a project can be thought of as a collection of activities and tasks designed to achieve a specific goal of an enterprise, with specific performance or quality requirements while meeting time and cost constraints. Project management refers to managing of activities that lead to successful completion of project, and an effective project management is a vital tool to the success of projects.
It may be desirable not only to view a project in terms of tasks, but also in terms of personnel assigned to complete each task. The typical approach to project management involves breaking down the overall project into a series of tasks and subtasks. These tasks are assigned to employees either directly along management lines or assigned by different groups, some of which are performed in sequence and some concurrent. In some cases, the available resources are underutilized, resulting in project inefficiencies. In other cases, the resources are over-committed, resulting in delayed schedules. In several other cases updation, verification and validation of tasks are not performed both by the employees and managers. Therefore, the managers in charge of employee performance appraisals cannot do an effective job. Such managers are often unaware of all the tasks accomplished by the employees. In particular, communication failure between various team members often present barriers to effective project management. Large businesses expend numerous resources and time organizing and tracking various projects or tasks. Therefore, adequate tracking of task completion, updating, performance, expertise, credential, experience, qualification, task familiarity, verification, validation and other related information is a longstanding need.
The current operating system provides task management system for the user to manage daily tasks or occasional tasks. However, the task management system currently on the market can only provide simple rigid task management functions, that does not allow users to intuitively operate or be set flexibly. Likewise, plenty of products for tracking task performance, employee and engagement information, such as time scheduling and management systems are well known in the art but provide limited functionality.
US Patent 5111391 discloses a system and method for making staff schedules as a function of available resources as well as employee skill level, availability and priority. This system and method includes a database for storing and retrieving information characterizing: central office policy of applicable labor requirements; tasks that need to be performed; and skill levels required to perform tasks. Upon request to create a schedule for a given day for a remote location, the system selects all the tasks to be performed on that day, for that location, analyzes the tasks, the skill required, the available resources, and creates an optimized display of the required schedules. It merely calculates what is a possible day-to-day schedule based on resources available and tasks assigned, and assigns tasks with no cooperation or participation by employees.
US Patent 9779386 relates to software and a method of use for implementing workflows and managing engagements and staff. More particularly, the present invention relates to a software module tracking data of staff, engagements and workflows and a method of using such data in the management of staff and assignment of tasks. Information concerning employees is input into a database by the manager and the employees, and is tracked therein. The information concerning an employee includes an employee's availability, ability and experience. Workflow/Task information is input into the database when either a client makes a request for service of the business, or a workflow/task internal to the business is needed to be performed. Task information includes the nature of the work and deadlines. Task information is compared to the employee information. A list is automatically generated naming the employees best suited to the mandate of the task. The manager then chooses a name from the top of the list and assigns the task to that employee.
US patent 8306841 discloses a project management system uses a work breakdown structure to define the project tasks. The work breakdown structure is organized as set of hierarchical related project tasks. The work breakdown structure can be loaded in part from a template. A calendar breakdown structure defines events associated with project resources. The calendar breakdown structure is defined on departmental basis. A resource breakdown structure defines available resources. The resource breakdown structure includes personnel and tools. The allocation of available resources to the project tasks is optimized within the constraints of the work breakdown structure and calendar breakdown structure. A histogram of project demand versus available resources is generated. The histogram of project demand versus available resources is used to optimize resource allocation.
US patent application 20100257015A1 relates to a computer implemented system and method that ties in complex calendar event relationships, which provides the user with a context as to how the task needs to be completed and how it relates to larger initiatives. The system and method supports next to real time notification methods using a peer-to-peer (p2p) messaging architecture. As Calendar Events or Tasks are manipulated in the Work Management System, all scheduling clients can automatically adjust their events to reflect the changes.
The cited prior-art documents disclose task management system for scheduling tasks. However, none of the cited prior-art documents discloses cognitive humanlike functions for task management. The available systems adopt a top down approach to task delegation with the focus only for the deskbound employees. The task assignment is unilateral and completion is not close-looped with verification and validation process for the tasks assigned to the employees. Verification and validation of assigned tasks is a critical process for project management which includes the process of ensuring project requirements traceability. It can range from strategic planning and implementation to manage the workflow across the life cycle of a project. Successful management of a large project must perform the verification and validation process which is labor intensive that can incur great cost. The traditional verification and validation methods are largely manual procedures and include activities like physically chasing the required documents for tracing the projects status.
For few projects, tasks are usually wide spread in geographical locations. Frequent traveling to resolve the issues are often required. All these factors can incur huge cost and can impact or delay project milestones. The prior-arts do not feature a location-based alerts for tasks integrated with the calendar. Therefore, there is a need for a system and method to collaborate the tasks in an orderly manner to obtain the precisely needed information quickly.
Accordingly, there exists a need in the art to provide a system and method for managing tasks to solve and overcome the deficiencies and limitations described herein above.
The present invention provides a close-looped task management system involving a collaborative productivity platform with intuitive humanlike cognitive ability to create, assign, manage and monitor the tasks, events and projects. The close-looped workflow task management system according to the present invention provides a coordination, verification and validation phase for every task to seamlessly maintain the status report of the project for needful intervention. The present invention thereby provides a platform for productivity enhancement through cognitive workflow for interaction of databases and organized working. Further the present invention provides location-based alerts for tasks and events, it also enables the tasks to be merged and to optimize time efficiently. Additionally, the present invention creates a repository of ideas for future assignments and required trainings based on demonstrated skillsets of performers thereby providing a greater probability of success for the tasks, events and projects.
Object of Invention
The primary object of the present invention is to provide a task management system with cognitive humanlike functions providing a close-looped workflow with coordination, verification and validation phase for every task, events, projects and seamlessly maintain the status report.
Another object of the present invention is to provide a close-looped task management system with a verification and validation phase involving a collaborative productivity platform with intuitive humanlike cognitive ability to create, assign, manage and monitor the tasks, events and projects.
Yet another object of the present invention is to provide a close-looped task management system with a verification and validation phase involving a collaborative productivity platform with a needful intervention in creating, assigning, managing and monitoring the tasks for accomplishing the objectives effectively and efficiently.
Another object of the present invention is to provide a platform for productivity enhancement through cognitive workflow for interaction of databases and organized working.
Additional object of the present invention is to provide location-based alerts for tasks and events.
Yet additional object of the present invention is to merge the present tasks, events to the future tasks, events and to optimize time and efficiency.
Another object of the present invention is to create a repository of ideas for future assignment based on demonstrated skillsets of performers thereby providing a greater probability of success for the tasks, events and projects.
Final object of the present invention is to create an information repository for knowledge assimilation and formalization for assessment and grading of performers based on their competency and performance evaluation thereby providing required trainings to achieve optimized results.
SUMMARY OF THE INVENTION
The present invention discloses a close-looped task management system with a verification and validation phase involving a collaborative productivity platform with intuitive humanlike cognitive ability to create, assign, manage, monitor and seamlessly maintain the status report of the scheduled items, comprising of: a time engine module; a contact module in conjunction with synchronization engine; a location module in conjunction with trigger engine; an action logic module; an additional logic module; a knowledge engine module; a cognitive intelligence module, in direct dual path communication with said time engine module, contact module, location module, action logic module, additional logic module and knowledge engine module; a request module in direct dual path communication with said time engine module, contact module, location module, action logic module, additional logic module, knowledge engine module; an user interface device; and a closed loop feedback, connecting the said cognitive intelligence module and the request module.
In the preferred embodiment of the present invention, the time engine module integrates and synchronizes calendar and schedules of user devices and databases. The contact module in conjunction with synchronization engine synchronizes contacts on the user device and makes them available on all platforms at all time. The location module in conjunction with trigger engine synchronizes the location database with the calendar based scheduled items for static scheduling and performs geofencing and location-based tracking for providing dynamic alerts. The action logic module provides user defined logics for scheduling the requested scheduled items. The additional logic module is a future logic engine, wherein said additional logic module is provided with provision for building future logic with machine learning and artificial intelligence to augment cognitive intelligence feature. The knowledge engine module comprising information repository assimilates and classifies the gathered information and determines the skill grading and training required for performance of various tasks. The cognitive intelligence module is built upon logic and user behavior and provides human like behavior based on cognition. The closed loop feedback provides alerts and updates evaluated by the cognitive intelligence module to the request module to enable the user with information and intervention. The verification phase is an affirmative closed loop protocol initiated by the task performer for verification, approval and closure by the task initiator in line with the desired task outcome and an intelligent meeting scheduling request performed in the request module by means of cognitive intelligence module. The validation phase is provided in the form of rating unit in the cognitive intelligence module, wherein said rating unit is a performance rating unit which provides competence building through skills stored in the cognitive intelligence module for assigning the scheduled items to the competent personnel.
In an embodiment, the present invention discloses a method of operating a close-looped task management system with a verification and validation phase involving a collaborative productivity platform with intuitive humanlike cognitive ability to create, assign, manage, monitor and seamlessly maintain the status report of the scheduled item. Wherein the scheduled items includes reminders, tasks, events, and projects.
Thus the present invention provides a task management system with a cognitive humanlike functions providing a close-looped workflow with coordination, verification and validation phase for every tasks, events, projects and seamlessly maintain the status report. The present invention also provides a collaborative productivity platform with a needful intervention in creating, assigning, managing and monitoring the tasks. Further the present invention provides a platform for productivity enhancement through cognitive workflow for interaction of databases, to merge the present tasks, events to the future tasks, events, organized working and to optimize time and efficiency. The present invention also creates a repository of ideas for future assignment based on demonstrated skillsets of performers thereby providing a greater probability of success for the scheduled items.
The present invention also provides a knowledge engine that comprises of information gathered from the verification and validation phase of the scheduled items, that further facilitates in determining the skill grading and training required by the performers of the tasks.
Further, the present invention also provides a cognitive intelligence module that facilitates Machine Learning and Artificial Intelligence to be applied into the task management arena by continuously and constantly collecting information from user devices and accounts; identifying actionable items and to proactively schedule tasks by selecting best suited resources and time from the existing pool for the user to make the final decision on assignment in light of the situation best known to him.
BRIEF DESCRIPTION OF THE DRAWINGS
Fig.1 provides the schematic representation of a close-looped task management system (100) with a verification and validation phase involving a collaborative productivity platform and information repository with intuitive humanlike cognitive ability to create, assign, manage, monitor and seamlessly maintain the status report of the scheduled items and to determine skill grading and training required by performers in accordance with the present invention.
Fig. 2 shows the process flow chart of method of operation of the close-looped task management system with a verification and validation phase involving a collaborative productivity platform and information repository with intuitive humanlike cognitive ability to create, assign, manage, monitor and seamlessly maintain the status report of the scheduled items and to determine skill grading and training required by performers in accordance with the present invention.
While the invention is amenable to various modifications and alternative forms, specifics thereof have been shown by way of example in the drawings and will be described in detail. It should be understood, however, that the intention is not to limit the invention to the particular embodiments described. On the contrary, the intention is to cover all modifications, equivalents, and alternatives falling within the spirit and scope of the invention.
DETAILED DESCRIPTION OF THE INVENTION WITH RESPECT TO THE DRAWINGS
The present invention as embodied by "A closed loop task management system and method thereof" succinctly fulfils the above-mentioned need(s) in the art. The present invention has objective(s) arising as a result of the above-mentioned need(s), said objective(s) being enumerated below. In as much as the objective(s) of the present invention are enumerated, it will be obvious to a person skilled in the art that, the enumerated objective(s) are not exhaustive of the present invention in its entirety, and are enclosed solely for the purpose of illustration. Further, the present invention encloses within its scope and purview, any structural alternative(s) and/or any functional equivalent(s) even though, such structural alternative(s) and/or any functional equivalent(s) are not mentioned explicitly herein or elsewhere, in the present disclosure. The present invention therefore encompasses also, any improvisation(s) / modification(s) applied to the structural alternative(s) / functional alternative(s) within its scope and purview. The present invention may be embodied in other specific form(s) without departing from the spirit or essential attributes thereof.
Throughout this specification, the use of the word "comprise" and variations such as "comprises" and "comprising" may imply the inclusion of an element or elements not specifically recited.
Principally a person’s interaction with another, be it personal or business, is of two types, i.e., information item and actionable item. Information is sharing of knowledge without a demand for action from the opposite party, whereas an actionable item demands action from the opposite party to achieve an intended result. Such actionable item interactions are done through the following communication channels, including E-mail, Messages / Messenger / Chatboard, physical/virtual Meetings. While these communications are instant, none could enforce an actionable item with accountability and results. Resultant is numerous mails, messages, meetings and travel, depleting resource and time.
The present invention works on the principle of making every interaction an actionable item. Every action is with a definite date, time and place and also saved for future action. Thus, every interaction with an intellectual knowledge gets formally recorded, shared, assigned as an actionable item and concludes with implementation and achieving the intended results.
As depicted in Fig. 1, the present invention a close-looped task management system (100) with a verification and validation phase involving a collaborative productivity platform with intuitive humanlike cognitive ability to create, assign, manage, monitor and seamlessly maintain the status report of the scheduled items, comprises of : a time engine module (201) in direct communication with the calendar and database stored in the cloud (200); a contact module (202) in conjunction with synchronization engine; a location module (203) in conjunction with trigger engine; an action logic module (204) with pre-defined logic for scheduling to control and manage scheduled items; an additional logic module (205), provided with machine learning and artificial intelligence to augment cognitive intelligence feature; a knowledge engine module (206); a cognitive intelligence module (299), in direct dual path communication with said time engine module (201), contact module (202), location module (203), action logic module (204) and additional logic module (205) and knowledge engine module (206); a request module (102), wherein said request module is in direct dual path communication with said time engine module (201), contact module (202), location module (203), action logic module (204), additional logic module (205) and knowledge engine module (206) ; an user interface device (101), for receiving request from the user; and a closed loop feedback (300), connecting the said cognitive intelligence module (299) and the request module (102).
In the preferred embodiment of the present invention, wherein said time engine module (201) integrates and synchronizes calendar and schedules of user devices and databases. Wherein said time engine provides data to local user in the user format.
In the preferred embodiment of the present invention, wherein said contact module (202) in conjunction with synchronization engine synchronizes contacts on the user device and makes them available on all platforms at all time. This also eliminates the duplication of contacts.
In the preferred embodiment of the present invention, wherein said location module (203) in conjunction with trigger engine performs geofencing and location based tracking for providing dynamic alerts. Wherein location module (203) synchronizes the location database with the calendar based scheduled items for static scheduling for the known location.
In the preferred embodiment of the present invention, wherein said action logic module (204) provides user defined logics for scheduling the requested scheduled items.
In the preferred embodiment of the present invention, wherein said additional logic module (205) is a future logic engine, wherein said additional logic module (205) is provided with provision for building future logic with machine learning and artificial intelligence to augment cognitive intelligence feature.
In the preferred embodiment of the present invention, wherein said knowledge engine module (206) comprising of information repository facilitates assimilation and formalization of gathered information for determining skill grading and required training of the personnel based on their competency and performance rating. Wherein knowledge engine module (206) classifies information and defines rules that enables building the future logic for machine learning and artificial intelligence to enhance cognitive intelligence feature.
In the preferred embodiment of the present invention, wherein said cognitive intelligence module (299) is built upon logic and user behavior and provides human like behavior based on cognition.
In the preferred embodiment of the present invention, wherein said request module (102) includes request and alerts in the form of reminders, tasks, events, projects, communication and meetings.
In the preferred embodiment of the present invention, wherein said user interface device (101) includes hand held mobile systems, desktop computing systems, computers, tablets, personal computing systems, and other smart devices.
In the preferred embodiment of the present invention, wherein said closed loop feedback (300) provides alerts and updates evaluated by the cognitive intelligence module (299) to the request module (102) to enable the user with information and intervention.
In the preferred embodiment of the present invention, wherein said verification phase is an intelligent meeting scheduling request performed in the request module (102) by means of cognitive intelligence module (299) and closed loop feedback (300), wherein said intelligent meeting scheduling initiates meetings with the appropriate person in accordance with the scheduled alerts. Wherein said intelligent meeting request is provided with a termination item and reporting item. Wherein the scheduling of meeting or meeting manager is based on the schedule within the task / event / project that triggers alerts and initiates automatic meetings with the concerned person. The conclusive part of the meetings is by way of documenting an action plan assigned to appropriate personnel with definite deadlines and task completion criteria.
In the preferred embodiment of the present invention, wherein said meeting is scheduled and initiated in the form of telecon or wireless calling, wherein said termination is done in the form of ending the call, wherein said reporting is done in the form of minutes of the meeting.
In the preferred embodiment of the present invention, wherein said validation phase is provided in the form of rating unit, wherein said rating unit is a performance rating unit which provides competence building through skills, wherein said competence is held with the user and available for the persons engaged in the project to view.
In an embodiment of the present invention, a method of operating a close-looped task management system with a verification and validation phase involving a collaborative productivity platform with intuitive humanlike cognitive ability to create, assign, manage, monitor and seamlessly maintain the status report of the scheduled items, comprises steps of:
• Adding new scheduling item request to the task management system (100) via request module (102) by means of user interface device (101);
• Providing the new scheduling item of the task management system with the calendar based scheduling by means of time module (201);
• Providing the new scheduling item of the task management system location based scheduling by means of location module (203);
• Providing the new scheduling item of the task management system with the appropriate conditions;
• Assigning the scheduled item to appropriate personnel for execution by means of action logic module (204) of the task management system, wherein said scheduled item is fragmented into subtasks and delegated to competent personnel;
• Updating and providing alerts on the execution status of the scheduled item by means of closed loop feedback (300) of the task management system;
• Reviewing and Verification of the execution status of the scheduled item by means of verification phase;
• Validating the competency and performance of the personnel by means of the validation phase;
• Termination of the scheduled item;
• Assimilation, classification and formalisation of knowledge in the information repository from information obtained in the verification and validation phase and determining skill levels and required trainings for the personnel; and
• Building future logic to augment the cognitive intelligence module.

In the preferred embodiment of the present invention, wherein said new scheduling item request to the task management system (100) via request module (102) by means of user interface device (101) includes reminders, tasks, events, and projects.
In the preferred embodiment of the present invention, wherein said calendar-based scheduling is unique or recurring.
In the preferred embodiment of the present invention, wherein said location-based scheduling is dynamic or static, wherein said dynamic scheduling is geofencing based alerts provided in accordance with the arrival or departure from a defined location, wherein static scheduling is a location based alerts merged with scheduled items in pre-defined locations to be scheduled in sequence.
In the preferred embodiment of the present invention, wherein said conditions applied to the scheduled item defines the scheduled items to be performed appropriately “After”, “before”, “when”, “weather” “not”, “and”, “or”.
In the preferred embodiment of the present invention, wherein said cognitive intelligence module (299) built upon logic and user behavior and provides human like behavior based on cognition evaluates the competency of the performing personnel by means of skill and performance rating provided at the end of the validation phase. Based on the rating the scheduled items are assigned to the competent personnel.
In the preferred embodiment of the present invention, wherein said updating and providing alerts on the execution status of the scheduled item enables informed decision.
In the preferred embodiment of the present invention, wherein said verification phase is an intelligent meeting scheduling initiated via the request module (102) by means of cognitive intelligence module (299), wherein said intelligent meeting scheduling initiates meetings with the appropriate person in accordance with the scheduled items. Coordination and communication within the different personnel of the scheduled item is performed by means of the verification phase in particular in the intelligent meeting scheduling phase. Wherein said intelligent meeting phase is provided with a termination item and reporting item. In the said verification phase information and data relating to the scheduled item is maintained in rigidity without the possibility of any revision.
In the preferred embodiment of the present invention, wherein said meeting is scheduled and initiated in the form of telecon or wireless calling, wherein said termination is done in the form of ending the call , wherein said reporting is done in the form of minutes of the meeting.
In the preferred embodiment of the present invention, wherein said validation phase is provided in the form of rating unit, wherein said rating unit is a performance rating unit which provides competence building through skills, wherein said competence is held with the user and available for the persons engaged in the project to view.
In the preferred embodiment of the present invention, wherein said termination phase mandates the user to submit the objective evidence of completion for verification and validation, wherein said verification and validation evidence is reviewed for fulfilling the outcome criteria by the competent personnel.
In the preferred embodiment of the present invention, the building of future logic with machine learning and artificial intelligence to augment cognitive intelligence feature is performed by means of the additional logic module (205) of the task management system (100).
In the preferred embodiment of the present invention, wherein the knowledge engine module (206) comprises of information from the verification and validation phase in the information repository enabling assimilation and formalization of gathered information for determining skill grading and training of the performers based on their competency and performance rating. Wherein knowledge engine module (206) classifies information and defines rules that facilitates building of future logic for machine learning and artificial intelligence to enhance cognitive intelligence feature of the task management system (100).
Advantages
Advantages of the present invention includes both tangible and intangible, but aim towards enhancing the productivity and optimized work accomplishment
• Create, assign, monitor and manage scheduled items including reminders, tasks, events & projects with a closed loop verification and validation phase.
• New ideas & concepts discussed are recorded and successfully translated into actionable items
• Create reminders, tasks, events & projects with stakeholders at various locations, maintaining visibility and transparency from the item creator to the final executor.
• Mobility access to work connected to legacy systems seamlessly integrated and available across all connected devices and platforms.
• Skill and Performance evaluation for each scheduled item improves dependability and competency.
• Location based alerts ensures effective time & resource utilisation
• Visibility of individual workload and performance rating enables workload balancing thus optimum resource utilization
• Status updates and review protocols ensure articulated workflow minimizing rework and maintaining the schedule.
• Higher productivity through collaboration and efficient planning
• All information right from inception to conclusion are held in a single database with high security and integrity
• Optimized performance by the personnel through required trainings based on the gathered information such as their skillsets, competency and performance evaluation in the repository of the knowledge engine module.
• Provides a platform for managing information and work for both business and private activities without transgression.

EXAMPLE
A user initiates a new scheduling item request to the task management system (100) via request module (102) by means of user interface device (101). The new scheduling item request may be a reminders or task or event or project. The new scheduled item is provided with the calendar-based scheduling by means of time module (201). The calendar-based scheduling is unique or recurring. The new scheduled item is provided with the location-based scheduling by means of location module (203). The location-based scheduling is either dynamic geofencing based alerts provided in accordance with the arrival or departure from a defined location or static location based alerts merged with scheduled items in pre-defined locations to be scheduled in sequence. The scheduled item is provided with the appropriate conditions including “After”, “before”, “when”, “weather” “not”, “and”, “or” defining the sequence of execution of the scheduled item. Then the scheduled item is assigned to appropriate executor for execution by means of action logic module (204) of the task management system. The scheduled item is further fragmented into subtasks and delegated to competent personnel based on the stored performance data in the cognitive intelligence module (299). The performer then updates and provides alerts on the execution status of the scheduled item by means of closed loop feedback (300) of the task management system. He also request to initiate intelligent meeting scheduling by means of the request module (102). Verification phase is enabled by an intelligent meeting scheduling, wherein review of the executed scheduled item is done by the appropriate person such as manager in-charge. Coordination and communication with different personnel involved in the execution of the scheduled item is enabled during the reviewing and verification phase. Intelligent meeting is scheduled and initiated in the form of telecon or wireless calling. The intelligent meeting phase is provided with a termination item in the form of call ending and a reporting item in the form of minutes of the meeting. The performance and the competency of the performer is evaluated in the validation phase in the form of performance and skill rating. The performance rating is stored in the cognitive intelligence module (299) to be used in future for assigning scheduled items based on skill and competency. Finally, the scheduled item is terminated which mandates the user to submit the verification and validation records and it is endorsed by the appropriate personnel such as manager in-charge. The stored information in the cognitive intelligence module is used for building the future logic with machine learning and artificial intelligence to augment cognitive intelligence feature by means of the additional logic module (205) of the task management system (100). The information including the competency and performance rating of the personnel from verification and validation phase is stored in information repository in the knowledge engine module (206) where the information is classified and assimilated and further the required training is determined based on the performance evaluation of the personnel. The knowledge engine module (206) defines rules that facilitates building of future logic for machine learning and artificial intelligence. It will be apparent to a person skilled in the art that the above description is for illustrative purposes only and should not be considered as limiting. Various modifications, additions, alterations, and improvements without deviating from the spirit and the scope of the invention may be made by a person skilled in the art.