FORM 2
THE PATENTS ACT, 1970 (39 of 1970)
COMPLETE SPECIFICATION (Section 10, rule 13)
A SYSTEM AND METHOD FOR FLIPPING REQUISITION ORDERS INTO GOODS RECEIPT IN A VERIFIABLE MANNER
Zycus Infotech Pvt. Ltd
an Indian Company registered under the provisions of the Companies Act, 1956,
with our Corporate office at Gj-07, SEEPZ++, SEEPZ SEZ, Andheri (East), Mumbai - 400096., Maharashtra, India.
THE FOLLOWING SPECIFICATION PARTICULARLY DESCRIBES THE INVENTION AND THE MANNER IN WHICH IT IS TO BE PERFORMED

FIELD OF THE INVENTION:
This invention relates to the field of information and computation systems.
In particular, this invention relates to the field of information and computation systems in relation to
More particularly, this invention relates to a system and method for flipping requisition orders and purchase orders into goods receipt in a verifiable manner.
BACKGROUND OF THE INVENTION:
In Enterprise resource planning (ERP) systems, goods are centrally received at stores/warehouse (often called central receiving) and then distributed. Peer-to-peer (P2P) systems offer the advantage of allowing requesters (those who request goods) to receive goods at their desk (often called desktop receiving), thereby reducing work for the buyer/store-keeper and confirming that the user actually received the requested goods.
Quite often goods receipts are completely missed, and it is identified when invoices are being processed. Hence, proactive and reactive automated email alerts to requesters/buyers to create receipts will ensure the availability of receipts during invoice clearing, thereby saving cycle time.

OBJECTS OF THE INVENTION:
An object of the invention is to compare ordered items with received items when paying an invoice.
Another object of the invention is to facilitate a 3-way invoice matching process.
Yet another object of the invention is to generate proactive automated email alerts to requesters/buyers to create receipts that will ensure the availability of receipts during invoice clearing, thereby saving cycle time.
Still another object of the invention is to generate reactive automated email alerts to requesters/buyers to create receipts that will ensure the availability of receipts during invoice clearing, thereby saving cycle time.
SUMMARY OF THE INVENTION:
According to the invention, there is provided a system for flipping requisition orders in relation to procurement system into goods receipt in a verifiable manner, said system comprises:
a processor unit; and
a computer readable medium storing instructions executable by the
processor unit comprising:
a processor unit; and
a computer readable medium storing instructions executable
by the processor unit comprising:

means to receive a filled requisition form including predefined fields relating to requested goods from a supplier;
requisition flipping means adapted to copy/flip information from said requisition form to a goods receipt generating means adapted to generate a goods' receipt in respect of received items supplied by said supplier;
first comparator means adapted to compare received item inputs or pre-determined fields on said goods' receipt with requisition orders to obtain a first compared output; and
second comparator means adapted to compare received items with tolerance limits to obtain a second compared output.
Typically, said system includes a rule creation engine adapted to create rules in relation to each of said first compared output and said second compared output.
Typically, said system includes a proactive alerting mechanism adapted to provide proactive alerts for missing goods receipts based on said first compared output and/or said second compared output.
Typically, said system includes a reactive alerting mechanism adapted to provide reactive alerts for missing invoices based on said first compared output and/or said second compared output.

Typically, said system includes a goods receipt generating means (GRM) adapted to generate goods receipt in respect of received items supplied by the supplier.
Typically, said system includes a checking means (CKM), at buyer side, adapted to check received items.
Typically, said system comprises a first tolerance limit generating means adapted to generate of generate tolerance values for said first comparator.
Typically, said system comprises a second tolerance limit generating means adapted to generate tolerance values for said second comparator.
According to this invention, there is provided a method for flipping requisition orders and purchase orders into goods receipt in a verifiable manner, said method comprises the steps of:
receiving a filled requisition form including pre-defined fields relating to requested goods from a supplier;
copying / flipping information to generate a goods' receipt in respect of received items supplied by said supplier;
comparing received item inputs or pre-determined fields on said goods' receipt with requisition orders to obtain a first compared output; and
comparing received items with tolerance limits to obtain a second compared output.

Typically, said method comprises a step of creating rules in relation to each of said first compared output and said second compared output.
Typically, said method comprises a step of creating proactive alerts for missing goods receipts based on said first compared output and / or said second compared output.
Typically, said method comprises a step of creating reactive alerts for missing invoices based on said first compared output and / or said second compared output.
Typically, said method comprises a step of generating tolerance values for said first comparator.
Typically, said method comprises a step of generating tolerance values for said second comparator.
BRIEF DESCRIPTION OF THE ACCOMPANYING DRAWINGS:
The invention will now be described in relation to the accompanying drawings, in which:
Figure 1 illustrates a schematic of the system.
DETAILED DESCRIPTION OF THE ACCOMPANYING DRAWINGS:

According to the invention, there is provided a system and method for flipping requisition orders and purchase orders into goods receipt in a verifiable manner. Figure 1 illustrates a schematic of the system.
In accordance with an embodiment of this invention, there is provided a means (RM) adapted receive a filled requisition form including pre-defined fields relating to requested goods from a supplier. The user is the buyer of the requisitioned goods.
In accordance with still another embodiment of this invention, there is provided a goods receipt generating means (GRM) adapted to generate goods receipt in respect of received items supplied by the supplier.
In accordance with an additional embodiment of this invention, there is provided a checking means (CKM), at buyer side, adapted to check received items.
System will support both, central and desktop receiving, thereby allowing the buyer/store-keeper or requester to flip a Requisition, respectively. When flipping, user can select the received items copied from the requisition. Against each item, user can enter the received and (post-inspection) approved quantities. Receiving tolerances will be applied to the quantity based on the type/category of the item. Shipping information such as consignment/packing slip number, AWB number, shipper, shipped on, received on, etc can be

provided. Comments and attachments (to dematerialize physical documents) can be provided for the entire receipt or for individual line items. For capitalized items, an asset number (manual or auto-generated) can be provided for each individual item. Receiving users can also rate the supplier and/or item, which can then be normalized and shown to users purchasing it or for comparison of similar items available. This information can also be shared with a supplier performance evaluation tool.
In accordance with yet an additional embodiment of this invention, there is provided a requisition flipping means (RFM) adapted to copy/flip information from said requisition form to a goods receipt generating means adapted to generate a goods' receipt in respect of received items supplied by said supplier.
For the unapproved quantity, users will be automatically prompted to create a goods return note. They can also visit the shipper's website to get the unique return shipment code. Approval workflows can be also triggered to include approvals for quality, etc. or to confirm that the user on whose behalf the goods were ordered has actually received the items. When returning goods, users can indicate if the returned goods will be replaced and by when, or whether the quantity is to be blocked.
In accordance with still an additional embodiment of this invention, there is provided a first comparator means (C1M) adapted to compare received

items with generated purchase order with received items to obtain a first compared output.
In accordance with another additional embodiment of this invention, there is provided a second comparator means (C2M) adapted to compare received items with generated invoices to obtain a second compared output.
In accordance with another additional embodiment of this invention, there is provided a first tolerance limit generating means (TGM1) adapted to generate of generate tolerance values for said first comparator means. Breach of tolerance values generates corresponding outputs at the first comparator means.
In accordance with another additional embodiment of this invention, there is provided a second tolerance limit generating means (TGM2) adapted to generate tolerance values for said second comparator means. Breach of tolerance values generates corresponding outputs at the second comparator means.
In accordance with another embodiment of this invention, there is provided a rule creation engine (RCE) adapted to create rules in relation to each of said first compared output and said second compared output. These rules are decision rules.

When matching invoices, system win consider the approved quantity instead of the received quantity. Multiple GRs can be created. Based on decision rules such as the number of transactions or number of days, the system can block the user from further ordering. Since there is one-to-one correlation between PO and receipt line items, the system can compare ordered items with received items when paying an invoice (thus facilitate 3-way invoice matching process)
In accordance with yet another additional embodiment of this invention, there is provided a proactive alerting mechanism (PAM) adapted to provide proactive alerts for missing goods receipts. The alerts may be in the form of reminders or system messages. When the system analyses that receipts are due, by means of first compared output, then, proactive alerts are generated.
On a routine basis, system will check for PR against which receipts (GR) have not been created when the estimated delivery date (on PO, can be updated based on actual schedule), planned delivery date (on PO) and required by date (on PR) are in the past, evaluated in mentioned order of priority. If the PR is partially received, system will send alerts to the requester/buyer only for the pending quantity. The email will have a link that will directly open the receipt creation page. Users can also mark goods received by replying to the email with specific keywords. E.g. ALL to indicate that all pending items mentioned in the email have been received. Templates for the email alerts will be configurable.

In accordance with still another additional embodiment of this invention, there is provided a reactive alerting mechanism (RAM) adapted to provide reactive alerts for missing invoices. The alerts may be in the form of reminders or system messages. When the system analyses that receipts are due, by means of second compared output, then, reactive alerts are generated.
During invoice processing (automatic matching), when an invoice is put on hold for missing receipts, system will automatically send an email reminder to the requester/buyer. The email will have a link that will directly open the receipt creation page.
While this detailed description has disclosed certain specific embodiments of the present invention for illustrative purposes, various modifications will be apparent to those skilled in the art which do not constitute departures from the spirit and scope of the invention as defined in the following claims, and it is to be distinctly understood that the foregoing descriptive matter is to be interpreted merely as illustrative of the invention and not as a limitation.

We claim,
1. A system for flipping requisition orders in relation to procurement system into goods receipt in a verifiable manner, said system comprising:
a processor unit; and
a computer readable medium storing instructions executable by the
processor unit comprising:
means to receive a filled requisition form including pre-defined fields
relating to requested goods from a supplier;
requisition flipping means adapted to copy/flip information from
said requisition form to a goods receipt generating means adapted to
generate a goods' receipt in respect of received items supplied by said
supplier;
first comparator means adapted to compare received item inputs or
pre-determined fields on said goods' receipt with requisition orders
to obtain a first compared output; and
second comparator means adapted to compare first compared output
with tolerance limits to obtain a second compared output.
2. A system as claimed in claim 1 wherein, said system includes a rule creation engine adapted to create rules in relation to each of said first compared output and said second compared output.
3. A system as claimed in claim 1 wherein, said system includes a proactive alerting mechanism adapted to provide proactive alerts for missing

goods receipts based on said first compared output and / or said second compared output.
4. A system as claimed in claim 1 wherein, said system includes a reactive alerting mechanism adapted to provide reactive alerts for missing Goods receipts based on said first compared output and / or said second compared output.
5. A system as claimed in claim" 1 wherein, said system includes a goods receipt generating means (GRM) adapted to generate goods receipt in respect of received items supplied by the supplier.
6. A system as claimed in claim 1 wherein, said system includes a checking means (CKM), at buyer side, adapted to check received items.
7. A system as claimed in claim 1 wherein, said system comprising a tolerance limit generating means adapted to generate tolerance values for said second comparator.
8. A method for flipping requisition orders into goods receipt in a verifiable manner, said method comprising the steps of:

- receiving a filled requisition form including pre-defined fields relating to requested goods from a supplier;
- copying / flipping information to generate a goods' receipt in respect of received items supplied by said supplier;

- comparing received item inputs or pre-determined fields on said goods' receipt with requisition orders to obtain a first compared output; and
- comparing received items with tolerance limits to obtain a second compared output.

9. A method as claimed in claim 9 wherein, said method comprising a step of creating rules in relation to each of said first compared output and said second compared output.
10. A method as claimed in claim 9 wherein, said method comprising a step of creating proactive alerts for missing goods receipts based on said first compared output and / or said second compared output.
11. A method as claimed in claim 9 wherein, said method comprising a step of creating reactive alerts for missing goods receipts based on said first compared output and / or said second compared output.
12. A method as claimed in claim 9 wherein, said method comprising a step of generating tolerance values for said second comparator.