EXPRESS MAIL NO EV488419515US
INFORMATION MANAGEMENT SYSTEMS WITH TIME ZONE INFORMATION, INCLUDING EVENT SCHEDULING PROCESSES
TECHNICAL FIELD
[0001] The following disclosure relates generally to information management
systems with time zone information, including event scheduling processes having time zone information.
BACKGROUND
[0002] Today's global economy demands effective worldwide communication. For
example, manufacturers often have suppliers located across the country and around the world. Timely and effective communication between the manufacturer and suppliers can be critical to business success. In other cases, companies often assign business projects to work groups with members physically located around the world. In some situations, the work group members can belong to different organizations and/or companies. As with manufacturers and suppliers, timely and effective communication can be critical to the success of the work group.
[0003] Telecommunications and other technologies, such as email, video-
conferencing, and internet meetings provide timely and effective worldwide communication twenty-four hours a day, seven days a week. However, because of the difference in local time from one location to the next, certain forms of communication may not be appropriate during certain times of the day. For example, when the local time is 1700 hours on the west coast of the United States, it can be 0200 hours in Germany Accordingly, when calling or scheduling a meeting (e g., internet meeting or video conference) with a business associate, it has become increasingly important to consider the business associate's local time. However, it can be difficult to effectively and efficiently ascertain and/or track the
different time zones for multiple business associates in today's complex business environment.
SUMMARY
[0004] The present invention is directed generally toward information management
systems with time zone information, including event scheduling processes. One aspect of the invention is directed toward a computer-implemented scheduling method that includes identifying a difference between a participant time zone and a user time zone, reviewing availability information for the participant and/or one or more selected time preference periods for the participant, and selecting a time range for an event. The participant time zone is a time zone associated with a participant and the user time zone is a time zone associated with a user who is scheduling the event. The method can further include reviewing one or more selected time preference periods for the user. These time preference periods can include preferred times for scheduling events or periods of time during which the scheduling of events is discouraged. The method can also include coordinating the time range for the event with a user schedule and/or a participant schedule (e.g., annotating the user and/or participant schedule with the event during the selected time range).
[0005] Another aspect of the invention is directed toward a computer-implemented
method for associating time zone information with a contact in an information management program application that includes selecting a contact, analyzing contact information associated with the contact, and determining a time zone for the contact based on the analysis of the contact information. For example, the contact's phone number, address, and/or affiliations can be used to determine or suggest a time zone that can be associated with the contact. The method can further include storing the time zone for the contact. The time zone information for the contact can be used to aid a user in scheduling an event.
BRIEF DESCRIPTION OF THE DRAWINGS
[0006] Figure 1 is a partially schematic illustration of a computing system suitable
for implementing embodiments of the invention.
[0007] Figure 2 is a flow diagram illustrating a computer-implemented scheduling
process in accordance with embodiments of the invention.
[0008] Figure 3 is a partially schematic diagram of a computing system
environment, similar to the computing system environment shown in Figure 1,
having multiple computers suitable for implementing embodiments of the
invention.
[0009] Figure 4 is a flow diagram illustrating a computer-implemented scheduling
process in accordance with further embodiments of the invention.
[0010] Figure 5 is a partially schematic illustration of a display identifying a
difference between participant time zones and a user time zone in accordance
with embodiments of the invention.
[0011] Figure 6 is a partially schematic illustration of a display identifying a
difference between participant time zones and a user time zone in accordance
with other embodiments of the invention.
[0012] Figure 7 is a flow diagram illustrating still further embodiments of the
computer-implemented scheduling process shown in Figure 2.
t
[0013] Figure 8 is a flow diagram illustrating yet other embodiments of the
computer-implemented scheduling process shown in Figure 2.
[0014] Figure 9 is a flow diagram illustrating a computer-implemented process for
associating time zone information with a contact in an information management program application in accordance with certain embodiments of the invention.
[0015] Figure 10 is a flow diagram illustrating a computer-implemented process for
associating time zone information with a contact in an information management program application in accordance with other embodiments of the invention.
[0016] Figure 11 is a partially schematic illustration of an information management
program application display of contact information in accordance with embodiments of the invention
[0017] Figure 12 is a partially schematic illustration of another information
management program application display of contact information in accordance with other embodiments of the invention.
[0018] Figure 13 is a flow diagram illustrating still other embodiments of the
computer-implemented scheduling process shown in Figure 2.
DETAILED DESCRIPTION
[0019] The following disclosure describes several embodiments of information
management systems with time zone information, including event scheduling
processes. Specific details of several embodiments of the invention are described
below to provide a thorough understanding of such embodiments. However, other
details describing well-known structures and routines often associated with
computer-based information management systems are not set forth below to avoid
unnecessarily obscuring the description of the various embodiments. Additionally,
several flow diagrams and processes having process portions are described to
illustrate various embodiments of the invention. It will be recognized, however,
that these process portions can be performed in any order, and are not limited to
the order described herein with reference to particular embodiments.
Furthermore, those of ordinary skill in the art will understand that the invention
may have other embodiments that include additional elements or lack one or more
of the elements described below with reference to Figures 1-13.
[0020] Figure 1 illustrates an example of a suitable computing system environment
100 on which the invention may be implemented. The computing system
environment 100 is only one example of a suitable computing environment and is
not intended to suggest any limitation as to the scope of use or functionality of the
invention. Neither should the computing environment 100 be interpreted as having
any dependency or requirement relating to any one or combination of components
illustrated in the exemplary operating environment 100.
[0021] The invention is operational with numerous other general purpose or
special purpose computing system environments or configurations Examples of well known computing systems, environments, and/or configurations that may be
suitable for use with the invention include, but are not limited to, personal
computers, server computers, hand-held or laptop devices, multiprocessor
systems, microprocessor-based systems, set top boxes, programmable consumer
electronics, network PCs, minicomputers, mainframe computers, distributed
computing environments that include any of the above systems or devices, and
the like.
[0022] The invention may be described in the general context of computer-
executable instructions, such as program modules, being executed by a computer.
Generally, program modules include routines, programs, objects, components,
data structure, etc. that perform particular tasks or implement particular abstract
data types. The invention may also be practiced in distributed computing
environments where tasks are performed by remote processing devices that are
linked through a communications network In a distributed computing
environment, program modules may be located in both local and remote computer
storage media including memory storage devices.
[0023] With reference to Figure 1, an exemplary system for implementing the
invention includes a general purpose computing device in the form of a computer
110. Components of computer 110 may include, but are not limited to, a
processing unit 120, a system memory 130, and a system bus 121 that couples
various system components including the system memory to the processing unit
120. The system bus 121 may be any of several types of bus structures including
a memory bus or memory controller, a peripheral bus, and a local bus using any of
a variety of bus architectures. By way of example, and not limitation, such
architectures include Industry Standard Architecture (ISA) bus, Micro Channel
Architecture (MCA) bus, Enhanced ISA (EISA) bus, Video Electronics Standards
Association (VESA) local bus, and Peripheral Component Interconnect (PCI) bus
also known as Mezzanine bus.
[0024] Computer 110 typically includes a variety of computer-readable media.
Computer-readable media can be any available media that can be accessed by computer 110 and includes both volatile and nonvolatile media, removable and non-removable media By way of example and not limitation, computer-readable
media may comprise computer storage media and communication media.
Computer storage media includes both volatile and nonvolatile, removable and
non-removable media implemented in any method or technology for storage of
information such as computer-readable instructions, data structures, program
modules or other data. Computer storage media includes, but is not limited to,
RAM, ROM, EEPROM, flash memory or other memory technology, CD-ROM,
digital versatile disks (DVD) or other optical disk storage, magnetic cassettes,
magnetic tape, magnetic disk storage or other magnetic storage devices, or any
other medium which can be used to store the desired information and which can
be accessed by computer 110. Communication media typically embody computer-
readable instructions, data structures, program modules or other data in a
modulated data signal such as a carrier wave or other transport mechanism and
includes any information delivery media. The term "modulated data signal" means
a signal that has one or more of its characteristics set or changed in such a
manner as to encode information in the signal. By way of example, and not
limitation, communication media includes wired media such as a wired network or
direct-wired connection, and wireless media such as acoustic, RF, infrared and
other wireless media. Combinations of the any of the above should also be
included within the scope of computer-readable media. It will be recognized that
any or all of the process portions described herein can be stored on computer-
readable media.
[0025] The system memory 130 includes computer storage media in the form of
volatile and/or nonvolatile memory such as read only memory (ROM) 131 and random access memory (RAM) 132. A basic input/output system 133 (BIOS), containing the basic routines that help to transfer information between elements with computer 110, such as during start-up, is typically stored in ROM 131 RAM 132 typically contains data and/or program modules that are immediately accessible to and/or presently being operated on by processing unit 120 By way of example, and not limitation, Figure 1 illustrates operating system 134, application programs I35, other program modules 136, and program data 137
[0026] The computer 110 may also include other removable/non-removable,
volatile/nonvolatile computer storage media. By way of example only, Figure 1
illustrates a hard disk drive 140 that reads from or writes to non-removable,
nonvolatile magnetic media, a magnetic disk drive 151 that reads from or writes to
a removable, nonvolatile magnetic disk 152, and an optical disk drive 155 that
reads from or writes to a removable, nonvolatile optical disk 156 such as a CD
ROM or other optical media. Other removable/non-removable, volatile/nonvolatile
computer storage media that can be used in the exemplary operating environment
include, but are not limited to, magnetic tape cassettes, flash memory cards, digital
versatile disks, digital video tape, solid state RAM, solid state ROM, and the like.
The hard disk drive 141 is typically connected to the system bus 121 through a
non-removable memory interface such as interface 140, and magnetic disk drive
151 and optical disk drive 155 are typically connected to the system bus 121 by a
removable memory interface, such as interface 150.
[0027] The drives and their associated computer storage media, discussed above
and illustrated in Figure 1, provide storage of computer-readable instructions, data
structures, program modules and other data for the computer 110 In Figure 1, for
example, hard disk drive 141 is illustrated as storing operating system 144,
application programs 145, other program modules 146, and program data 147.
Note that these components can either be the same as or different from operating
system 134, application programs 135, other program modules 136, and program
data 137. Operating system 144, application programs 145, other program
modules 146, and program data 147 are given different numbers here to illustrate
that, at a minimum, they are different copies.
[0028] A user may enter commands and information into the computer 110 through
input devices such as a keyboard 162 and pointing device 161, commonly referred to as a mouse, trackball or touch pad. Other input devices (not shown) may include a microphone, joystick, game pad, satellite dish, scanner, or the like. These and other input devices are often connected to the processing unit 120 through a user input interface 160 that is coupled to the system bus. but may be connected by other interface and hus structures such as a parallel port, game
port, or a universal serial bus (USB). A monitor 191 or other type of display device
is also connected to the system bus 121 via an interface, such as a video interface
190. In addition to the monitor, computers may also include other peripheral
output devices such as speakers 197 and printer 196, which may be connected
through an output peripheral interface 195
[0029] The computer 110 may operate in a networked environment using logical
connections to one or more remote computers, such as a remote computer 180.
The remote computer 180 may be a persona! computer, a server, a router, a
network PC, a peer device, or other common network node, and typically includes
many or all of the elements described above relative to the computer 110,
although only a memory storage device 181 has been illustrated in Figure 1. The
logical connections depicted in Figure 1 include a local area network (LAN) 171
and a wide area network (WAN) 173, but may also include other networks. Such
networking environments are commonplace in offices, enterprise-wide computer
networks, intranets and the Internet.
[0030] When used in a LAN networking environment, the computer 110 is
connected to the LAN 171 through a network interface or adapter 170. When
used in a WAN networking environment, the computer 110 typically includes a
modem 172 or other means for establishing communications over the WAN 173,
such as the Internet. The modem 172, which may be internal or external, may be
connected to the system bus 121 via the user input interface 160, or other
appropriate mechanism. In a networked environment, program modules depicted
relative to the computer 110, or portions thereof, may be stored in the remote
memory storage device. By way of example, and not limitation, Figure 1 illustrates
remote application programs 185 as residing on memory device 181 It will be
appreciated that the network connections shown are exemplary and other means
of establishing a communications link between the computers may be used.
[0031} Certain embodiments of the present invention are directed toward
computer-implemented scheduling processes using an information management system application, for example, using "Microsoft ® Outlook ®." available from the Microsoft Corporation of Redmond Washington Many information management
systems applications or personal information management system applications
can store contacts (e.g, names of people or organizations) and contact
information. Contact information can include the contacts' names, identification
(e.g., identifying information regarding how the contacts are listed or identified),
physical addresses, phone numbers, email addresses, and/or affiliations (e.g., an
organization, a company, and/or a portion of the company to which the contact
belongs or works). Additionally, many information management system
applications have note, task, email, and/or calendar functions. In some cases, the
calendar function can be used to aid in scheduling meetings or other events.
[0032] When scheduling an event (e.g., a phone call, video conference, and/or
internet meeting) it can be important to consider the local time for each of the
individuals involved. For example, if one individual is on the west coast of the
United States and another individual is in Germany, the local time for each
individual can differ by nine hours. This could result in a video conference being
scheduled for 1500 (e.g., 1500 hours) on the west coast of the United States and
for 0000 for the individual in Germany.
[0033] Accordingly, Figure 2 illustrates a computer-implemented scheduling
process 200 that includes identifying a difference between a participant time zone and a user time zone, wherein the participant time zone is associated with a participant and the user time zone is associated with a user scheduling an event (process portion 202), reviewing availability information for the participant and/or one or more selected time preference periods for the participant (process portion 204), and selecting a time range for the event (process portion 206). Availability information can include when an individual (e.g., participant) is available to potentially attend an event (e g , free) and/or when the individual is scheduled for other events, tentatively scheduled for other events, and/or otherwise busy. A selected time preference period can include time periods during which events should be scheduled (e.g., norma) business hours) and/or time periods during which the scheduling events should be avoided (e.g., during the middle of the night). A time range can include a single time {e.g., an event scheduled for 1315 in the user time zone) or a range of time during which an event i? pypected to

occur. This process 200 can allow the user to be aware of the participant time
zone and the associated local time to determine whether the selected time range
falls during an acceptable portion of the day for the participant (e.g , during normal
business hours).
[0034] As discussed above, the process portions can be accomplished in any
order. For example in one embodiment, the process portions can be
accomplished in the order they are listed. In another embodiment, the availability
of the participant and/or one or more of the selected time preference periods for
the participant can be reviewed (process portion 204), the time range for an event
can be selected (process portion 206), and then the difference between the
participant time zone and a user time zone can be identified (process portion 202).
If the selected time range is unsuitable based on the difference between the time
zones, the user can then schedule the event for another time range by repeating
the process.
[0035] In certain embodiments, as discussed below with reference to Figures 5
and 6, identifying the difference between the participant time zone and the user
time zone (process portion 202) can include graphically displaying a time
difference between the participant time zone and the user time zone to the user
(process portion 208). In other embodiments, identifying the difference between
the participant time zone and the user time zone (process portion 202) can be
accomplished in other ways. For example, in certain embodiments the time
difference can be shown numerically as a number of hours ahead or behind the
user time zone or as the difference between local time and Universal Coordinated
Time
[0036) In other embodiments, as discussed below with reference to Figures 5 and
6, reviewing availability information and/or one or more selected time preference periods for the participant can include graphically displaying the availability information and/or one or more of the selected time preference periods for the participant relative to the participant time zone (process portion 210). In other embodiments, reviewing availability information and/or one or more selected time preference periods for the participant (process portion 204) ran be accomplished
in other ways. For example, in certain embodiments the availability information
and/or one or more selected time preference periods for the participant can be
displayed in a list, in certain embodiments, the process can further include
reviewing availability information and/or one or more selected time preference
periods for the user (process portion 212), for example, when the user will
participate in the event Availability information for the participant, selected time
preference period(s) for the participant, availability information for the user, and/or
selected time preference period(s) for the user can be stored in a computing
system environment (e g., the computing system environment 100 shown in Figure
1), including on the user's computer, the participant's computer, and/or on a server
(process portion 214).
[0037] This general process can be used for any number of participants. For
example, as shown in Figure 3, a computing system environment 300 (similar to
the computing system environment 100, shown in Figure 1) includes a
communication network 310 that connects a user's computer 320, a first
participant's computer 330, a first additional participant's computers 340a, and a
second additional participant's computer 340b The user can be associated (e.g.,
located or based in) a first time zone (e g., U S. Pacific Time). The first participant
can be associated with a second time zone (e.g., (J S. Eastern Time). The first
additional participant can be associated with a third time zone (e.g., U.S. Central
Time) and the second additional participant can be associated with a fourth time
zone (e.g., U.S. Mountain Time). In other embodiments, there can be more or
fewer additional participants.
[0038] Accordingly, as illustrated in Figure 4, a computer-implemented scheduling
method 400 can include identifying a difference between a first participant time zone and a user time zone, wherein the first participant time zone is associated with a first participant and the user time zone is associated with a user scheduling an event (process portion 402). The method can further include identifying a difference between one or more additional participant time zones at least one of the first participant time zone and the user time zone, wherein each of the one or more additional participant time 7ones is associated with an additional participant
(process portion 404). The method can still further include reviewing availability information and/or one or more selected time preference periods for the first participant (process portion 406), reviewing availability information and/or one or more selected time preference periods for each of the additional participants (process portion 408), and selecting a time range for the event (process portion 410).
[0039] Figure 5 is a partially schematic illustration of a display 560 identifying a
difference between participant time zones and a user time zone in accordance with embodiments of the invention. In Figure 5, the user and participant identifications 562 are listed along a side of the display 560. The user and participant time zone identifications 564 are listed next to the user and participant identifications 562. This can serve to identify a difference in time zones between the user and/or participants. A time scale 566 is listed across the top of the display. The difference between morning and afternoon can be indicated by various methods, including color coding, shading, the use of textures, the use of symbols, and/or displaying the time in a twenty-four hour format. In the illustrated embodiment, the time is displayed in the twenty-four hour format.
[0040] Various methods (e.g., using shading, using textunng, using symbols, using
colors, and/or using lists) can be used to show availability information for a participant or user. In the illustrated embodiment, a non-availability symbol 572 shows that the first participant (1 PART) is unavailable between 1500 and 1700 Pacific Time. Accordingly, the user knows not to schedule an event between 1500 and 1700 Pacific Time if the first participant is required to participate in the event. Various levels of availability can also be shown. For example, in one embodiment a selected symbol can indicate that the user or participant is tentatively unavailable and a different symbol can be used to show the user or participant is unavailable. In the illustrated embodiment, the user and participant availabilities are all shown relative to the user's time zone (e.g , the Pacific Time Zone). Other embodiments can have other arrangements, as discussed below in further detail
[0041] The selected time range bars 568 indicate a time range of 1830 to 1930,
relative to thp user's time zone (e g Pacific Time), has been selected Because
the non-availability symbols 572 are shown with reference to the user time zone
and no non-availability symbols appear within the confines of the scheduling bars
568, neither the user nor participants have indicated non-availability during the
selected time range. The time range can be manually selected by the user based
on the availability of the participants and/or the user, or automatically suggested
(e.g., an executable instruction configured to choose the first available time where
all the participants or all the participants and the user are available).
[0042] Time range indicators 574 show the time difference between the time zones
of the user and the participants. For example, the user's time range indicator 574a
is shown between the time range bars 568 indicating a time range of 1830 to 1930
in the user time zone The first participant's time range indicator 574b indicates
that the selected time (1830 to 1930 Pacific Time) falls between 2130 and 2230
local time in the Eastern Time Zone. Similarly, the selected time (1830 to 1930
Pacific Time) falls between 2030 and 2130 in the Central Time Zone as indicated
by the first additional participant's time range indicator 574c and between 1930
and 2030 in the Mountain Time Zone as indicated by the second additional
participant's time range indicator 574d.
(0043] If a participant were associated with the same time zone as the user, the
display would show that the participant time zone identifier 564 is the same as the
user and the participant's time range indicator 574 would be shown between the
time range bars 568, indicating that the time difference between the user time
zone and the participant time zone is zero hours. In certain embodiments, the
time zones are depicted only by the time differences depicted by the time range
indicators 574 and the time zone identifiers 564 are not shown In other
embodiments, the display of the difference between participant time zones and the
user time zone can have other arrangements.
[0044] For example, Figure 6 illustrates a display 660 in accordance with another
embodiment of the invention. In Figure 6, the user and participant identifications 662 are listed along a side of a display 660. The user and participant time zone identifiers 664 are listed beside the user and participant identifications 662 and
can identify a difference between the user time zone and/or the participant time zones.
[0045] In Figure 6, the local time for each time zone is displayed relative to the
other time zones by the time scales 666. For example, the user's time scale 666a represents the time in the user time zone and runs from 1600 to 2200. During the same period, the first participant's time scale 666b runs from 1900 to 0100 indicating the corresponding local time in the first participant time zone. Similarly, the first additional participant's time scale 666c runs from 1800 to 0000 indicating the corresponding local time in the first additional participant time zone and the second additional participant's time scale 666d runs from 1700 to 2300 indicating the corresponding local time in the second additional participant time zone. In other embodiments, the time zones are depicted only by the time differences depicted on the time scales 666 and the time zone identifiers 664 are not shown
[0046] Accordingly, a user can identify a time difference between the various time
zones by examining the display 660. Because the local time for each time zone is displayed, availability information can be shown in local time for each participant, as illustrated by the non-availability symbol 672 shown between 1900 and 2000 Eastern Time for the first participant. From examining the display, the user can determine that the non-availability for the first participant corresponds to 1600 to 1700 in the user time zone.
[0047] The selected time range is indicated for the user and participants by time
range indicators 674. The user time range indicator 674a shows that the selected time range runs between 1830 and 1930 in the user time zone. Correspondingly, the first participant's time range indicator 674b shows that the selected time range runs between 2130 to 2230 in the first participant time zone, the first additional participant's time range indicator 674c shows that the selected time range runs between 2030 and 2130 in the first additional participant time zone, and the second participant's time range indicator 674d shows that the selected time range runs between 1930 and 2030 in the second additional participant time zone. Because the time zones are aligned to show the corresponding local time for a selected time range, all of the time range indicators 674 are aligned vertically en
the display. In other embodiments, the display can have other arrangements, for example the time range bars 568, shown in Figure 5, can also be used with the display shown in Figure 6.
[0048] As shown in process portion 204 (shown in Figure 2), when scheduling an
event, it is sometimes desirable to consider time preference periods in addition to, or in lieu of, availability information. Time preference periods can include an individual's (e.g., a participant's) preference or expected preference regarding periods of time during which scheduling should occur or should be avoided. For example, it may be preferred to schedule events during normal business hours and to avoid scheduling events in the middle of the night. In certain embodiments these time preferences can be selected by default, selected by the user, and /or selected by each participant (e.g., selected by the participant and included with the participant's availability information and/or contact information). In some embodiments, the user can override or adjust the preferences (e.g., when a selected time preference period is automatically suggested or selected by default). In certain embodiments, participants can have multiple time preference periods and/or different levels of time preference periods For example, a participant can have a first time preference period during which the scheduling of events will not be accepted (e.g., during sleeping hours) and a second time preference period during which the scheduling of events is discouraged (eg., outside of normal business hours, but will likely be accepted)
[0049] Accordingly, as shown in Figure 7, in certain embodiments reviewing one or
more selected time preference periods of the participant (process portion 204 in Figure 2) can include indicating a selected time preference period for the participant in relationship to the participant time zone (process portion 702). In other embodiments, reviewing one or more selected time preference periods for the participant can include indicating that the selected time range is during one or more selected time preference periods for the participant in relationship to the participant time zone or is not during the one or more selected time preference periods for the participant in relationship to the participant time zone (process portion 704) In still other embodiments, the computer-implemented scheduling
process shown in Figure 2 can include selecting a time preference period for the participant in relationship to the participant time zone and/or a time preference period for the user in relationship to the user time zone (process portion 706). For example, as discussed above, a time preference period can be selected by default, by the participant, or by the user.
[0050] In yet other embodiments, the process can include reviewing one or more
selected time preference periods for the user by indicating a selected time preference period for the user in relationship to the user time zone (process portion 708). In still other embodiments, the process can include reviewing one or more selected time preference periods for the use by indicating that the selected time range is during one or more selected time preference periods for the user in relationship to the user time zone or is not during the one or more selected time preference periods for the user in relationship to the user time zone (process portion 710). In yet another embodiment, the process can include suggesting a time range based on the availability information for the participant, availability information for the user, the participant time zone, the user time zone, one or more selected time preference periods for the participant, and/or one or more selected time preference periods for the user (process portion 712).
[0051] For example, referring back to Figure 6, multiple time preference periods
676 are shown. In Figure 6, the first participant has a "no schedule" time
preference period 676a shown between 2200 and 0100 local time. The first
additional participant has a "no schedule" time preference period 676b shown
between 2200 and 0000, and a time preference period 676c shown between 2000
and 2200 during which the scheduling of events is discouraged Time preference
periods can be indicated via various methods, including the use of color, the use of
shading, the use of symbols, the use of textures, and/or the use of lists.
[0052] A portion of the first participant's time range indicator 674b is shown in red
because it extends into the first participant's "no schedule" time preference period 676b In other embodiments, other methods can be used to indicate the time range indicator 674 extends into a time preference period 676 (e g. symbols textures, shading, and/nr alphanumeric messages) In Figure 6, the first additional
participant's time range indicator 674c is unchanged even though it extends through the first additional participant's time preference period 676c during which the scheduling of events is discouraged.
[0053] In still other embodiments, other methods can be used to indicate time
preference periods. For example, referring back to Figure 5, a portion of the first participant's time range indicator 574a is red, indicating that the time range indicator 574b extends into the first participant's "no schedule" time preference period. The first additional participant time range indicator 574c is amber, indicating that it extends through the first additional participant's time preference period during which the scheduling of events is discouraged. Accordingly, once a time is selected for an event, the user can have an indication of a participant's time preference periods.
[0054] Further embodiments of the invention are discussed below in detail. Many
of these embodiments are discussed with reference to a user and a participant. However, it will be recognized that many or all of these embodiments can be applied to scheduling multiple participants, as discussed above.
[0055] Figure 8 is a flow diagram illustrating further embodiments of the computer-
implemented scheduling process shown in Figure 2. The scheduling process,
shown in Figure 2, can also include collecting the participant time zone (process
portion 806). The collected participant time zone can then be compared to the
user time zone to identify a difference between the participant time zone and the
user time zone (process portion 202) Collecting the participant time zone can
include at least one of manually entering a time zone, manually selecting a time
zone from a list of time zones, retrieving a stored time zone associated with the
participant, accepting a time zone associated with a phone number of the
participant, accepting a time zone associated with an address of the participant,
and accepting a time zone associated with an affiliation of the participant (process
portion 808).
[0056] The scheduling process can further include storing the participant time zone
(process portion 810) so that it can be retrieved and compared to the user time zone The time zone information can be stored anywhere in a computing system
environment (e.g., the computing system environment 100, shown in Figure 1),
including on a remote computer, in a system memory, and/or on a computer
storage medium. For example, in one embodiment, the time difference between
Universal Coordinated Time and a local time associated with the participant,
stored on a participant's remote computer, can be communicated to the user's
computer and used to determine a participant time zone. Similarly, the process
can include storing the user time zone (process portion 812) for use in identifying a
difference between the participant time zone and the user time zone.
[0057] In certain embodiments, the user can select a participant identification (e.g.,
a name, address, and/or email) from a list of contacts (process portion 814). The
participant time zone can be stored as part of the contact information or be
associated with a portion of the contact information (e.g., associated with the
contact information, but be stored elsewhere in the computing system)
Accordingly, when the contact is selected, the participant time zone can be
identified and compared to the user time zone to identify the difference between
the two.
[0058] To aid in time zone identification, a computer-implemented process for
associating time zone information with a contact in an information management
program application can be used to identify a time zone when the contact
information for a contact or contact identification is entered into the information
management program application. As discussed above, the time zone can be
stored as part of the contact information or associated with the contact information
and recalled at a later time if the contact is selected as a participant. In another
embodiment, the process can use existing contact information to aid the user in
determining a time zone for a participant identification selected from a contact list
(eg., when the participant identification is selected during a scheduling process).
In still further embodiments, the process can be used to aid a user in determining
a user time zone (e.g, when the user enters user contact information into an
information management program application).
[0059] Figure 9 is a flow diagram illustrating a computer-implemented process 900
for associating time zone information with a contact in an information management
program application in accordance with embodiments of the invention. The
process 900 can include selecting a contact (process portion 902) and analyzing
contact information associated with the contact (process portion 904). In certain
embodiments, analyzing contact information can include analyzing at least one of
a phone number, an address, and an affiliation (process portion 910).
[0060] For example, in some cases, a time zone can be determined or suggested
based on the phone number (e.g., a country code and/or area code), in many
cases, a time zone can be determined or suggested based on an address or
physical location associated with the contact. The address can include a full
address, including street address, city, state, and country or be a simple location
(e.g., a city, a state, and/or country). In certain embodiments, if a time zone can
not be determined from the address or location, a time zone for a nearby city (e.g.,
major city) and/or multiple time zones associated with an associated country can
be suggested. In still other cases, a time zone can be determined or suggested
based on a contact's affiliation. For example, a contact's affiliation can include an
organization, company, or company group to which the contact belongs or works.
The affiliation can have a physical location (e g., a location of a company) that can
be used to determine or suggest a time zone. In certain situations, the contact
identification can include a general contact, for example, a group in a company
rather than an individual.
[0061] The process 900 can further include determining a time zone for the contact
based on the analysis of the contact information (process portion 906). In certain embodiments, determining a time zone for the contact can include suggesting multiple time zones based on the analysis of the contact information (process portion 912) and selecting one of the multiple suggested time zones or manually entering a non-suggested time zone based on the manual analysis of the contact information (process portion 913). In still further embodiments, the process 900 can include storing the time zone for the contact (process portion 908) If the time zone is stored, it can later be retrieved, for example, when a contact (e.g., a participant identification) is selected from a list of contacts during a scheduling process
[0062] In certain cases, a contact may spend significant amounts of time in two or
more locations. Accordingly, it can be desirable to have multiple time zones
associated with the contact. For example, when a user is scheduling an event, the
user can be aware of the multiple time zones associated with the participant
and/or choose between the multiple time zones for the participant based on
knowing the participant is at a selected location.
[0063] Therefore, in certain embodiments, a computer-implemented process 1000
for associating time zone information with a contact in an information management
program application can include selecting a contact (process portion 1002) and
analyzing contact information associated with the contact (process portion 1004).
The method can further include determining a first time zone for the contact based
on the analysis of the contact information (process portion 1006) and determining
an alternate time zone for the contact based on the analysis of the contact
information (process portion 1008). The method can still further include storing the
first time zone for the contact (process portion 1010) and storing the alternate time
zone for the contact (process portion 1012).
[0064] Figure 11 is a partially schematic illustration of an information management
program application display of contact information in accordance with an embodiment of the invention. Figure 12 is a partially schematic illustration of another information management program application display of contact information in accordance with another embodiment of the invention. In Figure 11, a first time zone is associated with a first phone number, a first address, and a company with which the contact is associated An alternate time zone is associated with a second phone number and a second address Accordingly, if a user selects the contact as a participant during a scheduling process, the user is aware of the different time zones and, in certain embodiments, can choose the appropriate time zone to use when scheduling an event. In Figure 12, a first time zone and an alternate time zone are associated with the contact, but neither is displayed as being associated with specific contact information Again, a user that selects the contact is made aware of the two time zones and. in certain embodiments, nan choose the appropriate time zone to use when scheduling an
event. In other embodiments, only one time zone is assigned to a contact. In
certain embodiments, the time zones can be adjusted for changes between
Standard Time and Daylight Savings Time
[0065] As shown in Figure 13, the computer-implemented scheduling process
shown in Figure 2 can further include coordinating the time range for the event
with at least one of a user schedule and a participant schedule (process portion
1302). In certain embodiments, coordinating the time range for the event with the
user schedule can include annotating the event on the user schedule for the
selected time range (process portion 1304). In other embodiments, coordinating
the time range for the event with the participant schedule includes at least one of
annotating the event on the participant schedule for the selected time range,
sending a request that the participant agree to participate in the event during the
selected time range, and gaining agreement that the participant will participate in
the event during the selected time range (process portion 1306).
[0066] One feature of some of the embodiments described above is that a user
can schedule an event while being aware of availability information relative to time
zones associated with each expected participant Additionally, in certain cases,
the user can be aware of certain scheduling preferences or time preference
periods during which events should or shouldn't be scheduled These features
can allow users to schedule events while being sensitive to time zone differences,
availability, and other preferences. An advantage of these features is that the
scheduling process can be simplified and require less communication/negotiation
between the participants to find a suitable time that accommodates time zone
differences and/or scheduling preferences as compared to current systems
[0067] Another feature of some of the embodiments described above is that a time
zone can be associated with a contact in an information management program application by analyzing contact information. This feature can aid a user in determining time zone information without having to conduct research and/or querying the contact. An advantage of this feature is that time and effort can be saved when scheduling an event or attempting to determine a time zone for a contact
[0068] From the foregoing, it will be appreciated that specific embodiments of the
invention have been described herein for purposes of illustration, but that various modifications may be made without deviating from the spirit and scope of the invention. For example, aspects of the invention described in the context of particular embodiments may be combined or eliminated in other embodiments. Although advantages associated with certain embodiments of the invention have been descnbed in the context of those embodiments, other embodiments may also exhibit such advantages. Additionally, none of the foregoing embodiments need necessarily exhibit such advantages to fall within the scope of the invention. Accordingly, the invention is not limited except as by the appended claims.

We Claim :-
1. A computer-implemented scheduling method, comprising:
identifying a time difference between a participant time zone and a user time zone, wherein the participant time zone is associated with a participant and the user time zone is associated with a user scheduling an event;
reviewing availability information for the participant;
selecting a time range for the event; and
indicating that the selected time range is during one or more selected time preference periods for the participant in relationship to the participant time zone or is not during the one or more selected time preference periods for the participant in relationship to the participant time zone.
2. The method of claim 1, further comprising:
reviewing availability information for the user; and
indicating that the selected time range is during one or more selected time preference periods for the user in relationship to the user time zone or is not during the one or more selected time preference periods for the user in relationship to the user time zone.
3. The method of claim 1, further comprising coordinating the time
range for the event with at least one of a user schedule and a participant schedule.
4. A computer-implemented scheduling method, comprising:
identifying a difference between a participant time zone and a user time
zone, wherein the participant time zone is associated with a participant and the user time zone is associated with a user scheduling an event;
reviewing at least one of availability information for the participant and one
or more selected time preference periods for the participant; and selecting a time range for the event.
5. The method of claim 4 wherein identifying the difference between the participant time zone and the user time zone includes graphically displaying a time difference between the participant time zone and the user time zone to the user.
6. The method of claim 4, further comprising coordinating the time range for the event with at least one of a user schedule and a participant schedule.
7. The method of claim 4, further comprising coordinating the time range for the event with at least one of a user schedule and a participant schedule, wherein:
coordinating the time range for the event with the user schedule includes annotating the event on the user schedule for the selected time range; and
coordinating the time range for the event with the participant schedule includes at least one of annotating the event on the participant schedule for the selected time range, sending a request that the participant agree to participate in the event during the selected time range, and gaining agreement that the participant will participate in the event during the selected time range.
8. The method of claim 4 wherein reviewing at least one of the availability information for the participant and one or more of the selected time preference periods for the participant includes at least one of graphically displaying the availability information for the participant relative to the participant time zone and graphically displaying one or more of the selected time preference periods for the participant relative to the participanttime zone.
9. The method of claim 4, further comprising:
storing the user time zone;
storing the participant time zone; and
storing at least one of the availability information for the participant, one or more of the selected time preference periods for the participant, availability information for the user, and one or more selected time preference periods for the user.
10. The method of claim 4 wherein the participant includes a first
participant and the participant time zone includes a first participant time zone, and
wherein the method further comprises:
identifying a difference between one or more additional participant time zones and at least one of the first participant time zone and the user time zone, wherein each of the one or more additional participant time zones is associated with an additional participant; and
reviewing at least one of availability information for each of the additional participants and one or more selected time preference periods for each of the additional participants.
11. The method of claim 4 further comprising reviewing at least one of availability information for the user and one or more selected time preference periods for the user.
12. The method of claim 4, further comprising selecting a participant identification associated with the participant from a list of contacts.
13. The method of claim 4, further comprising collecting the participant time zone.
14. The method of claim 4, further comprising collecting the participant time zone, wherein collecling the participant time zone includes at least one of
manually entering a time zone, manually selecting a time zone from a list of time zones, retrieving a stored time zone associated with the participant, accepting a time zone associated with a phone number of the participant, accepting a time zone associated with an address of the participant, and accepting a time zone associated with an affiliation of the participant.
15. The method of claim 4 further comprising selecting at least one of a time preference period for the participant in relationship to the participant time zone and a time preference period for the user in relationship to the user time zone.
16. The method of claim 4 wherein reviewing one or more of the selected time preference periods includes indicating one or more of the selected time preference periods for the participant in relationship to the participant time zone.
17. The method of claim 4, further comprising indicating one or more selected time preference periods for the user in relationship to the user time zone.
18. The method of claim 4 wherein reviewing one or more of the selected time preference periods includes indicating that the selected time range is during one or more of the selected time preference periods for the participant in relationship to the participant time zone or is not during the one or more of the selected time preference periods for the participant in relationship to the participant time zone.
19. The method of claim 4, further comprising indicating that the selected time range is during one or more selected time preference periods for the user in relationship to the user time zone or is not during the one or more of the selected time preference periods for the user in relationship to the user time zone.
20. The method of claim 4 further comprising suggesting a time range
based on at least one of the availability information for the participant, availability
information for the user, the participant time zone, the user time zone, one or more
selected time preference periods for the participant, and one or more selected time
preference periods for the user.
21. A computer-implemented method for associating time zone
information with a contact in an information management program application,
comprising:
selecting a contact;
analyzing contact information associated with the contact; and determining a time zone for the contact based on the analysis of the contact information.
22. The method of claim 21, further comprising storing the time zone for the contact.
23. The method of claim 21 wherein analyzing contact information includes analyzing at least one of a phone number, an address, and an affiliation.
24. The method of claim 21 wherein determining a time zone for the contact includes determining a first time zone for the contact, and wherein the method further comprises:
determining an alternate time zone for the contact based on the analysis of
the contact information; and storing the alternate time zone for the contact.
25. The method of claim 21, wherein determining a time zone for the
contact includes:
suggesting multiple time zones based en the analysis of the contact information; and
selecting one of the multiple suggested time zones or manually entering a non-suggested time zone based on the analysis of the contact information.
26. A computer-readable medium having computer-executable
instructions for performing steps comprising:
identifying a difference between a participant time zone and a user time zone, wherein the participant time zone is associated with a participant and the user time zone is associated with a user scheduling an event;
reviewing at least one of availability information for the participant and one or more selected time preference periods for the participant; and
selecting a time range for the event.
27. The computer-readable medium of claim 26 wherein identifying the difference between the participant time zone and the user time zone includes graphically displaying a time difference between the participant time zone and the user time zone to the user.
28. The computer-readable medium of claim 26 wherein the steps further comprise coordinating the time range for the event with at least one of a user schedule and a participant schedule.
29. The computer-readable medium of claim 26 wherein reviewing at least one of the availability information for the participant and one or more of the selected time preference periods for the participant includes at least one of graphically displaying the availability information for the participant relative to the participant time zone and graphically displaying one or more of the selected time preference periods for the participant relative to the participant time zone.
30. The computer-readable medium of claim 26 wherein the steps
further comprise:
storing the user time zone;
storing the participant time zone; and
storing at least one of the availability information for the participant, one or more of the selected time preference periods for the participant, availability information for the user, and one or more selected time preference periods for the user.
31. The computer-readable medium of claim 26 wherein the participant
includes a first participant and the participant time zone includes a first participant
time zone, and wherein the steps further comprise:
identifying a difference between one or more additional participant time zones and at least one of the first participant time zone and the user time zone, wherein each of the one or more additional participant time zones is associated with an additional participant; and
reviewing at least one of availability information for each of the additional participants and one or more selected time preference periods for each of the additional participants.
32. The computer-readable medium of claim 26 wherein the steps further comprise reviewing at least one of availability information for the user and one or more selected time preference periods for the user.
33. The computer-readable medium of claim 26 wherein the steps further comprise selecting a participant identification associated with the participant from a list of contacts.
34. The computer-readable medium of claim 26 wherein the steps further comprise collecting the participant time zone.
35. The computer-readable medium of claim 26 wherein the steps further comprise selecting at least one of a time preference period for the participant in relationship to the participant time zone and a time preference period for the user in relationship to the user time zone.
36. The computer-readable medium of claim 26 wherein the steps further comprise suggesting a time range based on at least one of the availability information for the participant, availability information for the user, the participant time zone, the user time zone, one or more selected time preference periods for the participant, and one or more selected time preference periods for the user.
37. A computer-readable medium having computer-executable instructions for performing steps comprising:
selecting a contact;
analyzing contact information associated with the contact; and determining a time zone for the contact based on the analysis of the contact information.
38. The computer-readable medium of claim 37 wherein the steps further comprise storing the time zone for the contact.
39. The computer-readable medium of claim 37 wherein determining a time zone for the contact includes determining a first time zone for the contact, and wherein the steps further comprise:
determining an alternate time zone for the contact based on the analysis of
the contact information; and storing the alternate time zone for the contact.