Claims:1. A system for the processing, analyzing, and management of logistics orders in real-time, said system (100) comprising:
one or more servers (103) and one or more databases (104);
an application platform, said application platform comprising: a first module (105), said first module (105) comprising a fourth module (106), a fifth module (107), and a sixth module (108); a second module that monitors the system (100), records changes, and stores them securely on the one or more databases (104) in the one or more servers (103); a third module that facilitates a client to process a payment request received from a vendor after the completion of a task against a confirmed quote; and a seventh module that facilitates the analysis of all the quote requests submitted in the past, all the quotes received, quotes confirmed, and quotes negotiated, and prepares one or more reports for one or more parameters received from a client or a vendor, said first module (105), said second module, said third module, and the seventh module reside either on a single server in the one or more servers (103) or are spread across a plurality of servers in the one or more servers (103), and are interoperable through their respective server;
a client module (C101) that facilitates a client to: create a quote request or upload a plurality of quote requests; select one or more vendors from a vendor list from whom a quote is requested; submit a request to the application platform in the one or more servers (103), along with a cutoff date for the submission of a final quote, with the one or more servers (103) storing the request or requests in the one or more databases (104) under the client’s account and forwarding the quote request or requests to the list of vendors selected by the client while submitting the request; view the notifications regarding the quotations submitted by the selected vendors along with their respective rank in real-time, notified by the fifth module (107), as assigned by the sixth module (108) after analyzing all the quotes received from the vendors; view the final rank list of the received quotes as forwarded by the fourth module (106); approach each vendor individually in private mode and perform rate negotiation by submitting a target rate to one or more vendors; and finalize the quote and confirm the quote in case of satisfaction with the received quote; and
a vendor module (V101), that facilitates a vendor to: access the quote request or requests forwarded by the one or more servers (103); prepare and submit one or more quotes to the client; view the ranking position of a submitted quote, notified by the fifth module (107), as assigned by the sixth module (108) after analyzing all the quotes received from the vendors in real-time; revise and resubmit a quote until the cutoff date mentioned by the client based on the notification by the fifth module (107) about the ranking position of the quote; receive the final ranking position from the fifth module (107) as assigned by the sixth module (108) immediately after the cutoff date; receive the target rate of the client in an individual rate negotiation from the client in private mode; and submit a response to the client to finalize the quote, said client module (C101), said vendor module (V101), said application platform, and said one or more databases (104) being interoperable through said one or more servers (103) in real-time and said system (100) enforcing the vendor to submit a total net landed rate while submitting a quote for moving one or more physical items from one geographical location to another geographical location, either inter-country or intra-country.
2. A system for the processing, analyzing, and management of logistics orders in real-time, as claimed in claim 1, wherein the one or more servers (103) is a set of many servers interconnected together and housed within a single location.

3. A system for the processing, analyzing, and management of logistics orders in real-time, as claimed in claim 1, wherein the client module (C101) further facilitates the client to: create one or more sub-accounts under a main account to assign them to team members of the client, assign responsibilities to each team member, and limit the access level of each member account.

4. A system for the processing, analyzing, and management of logistics orders in real-time, as claimed in claim 1, wherein the vendor module (V101) further facilitates the vendor to: create one or more sub-accounts under a main account to assign them to team members of the vendor, assign responsibilities to each team member, and limit the access level of each member account.

5. A system for the processing, analyzing, and management of logistics orders in real-time, as claimed in claim 1, wherein the client module (C101) is a web application accessible from a desktop computer, a laptop computer, a handheld device, a smart device, or a wearable device.

6. A system for the processing, analyzing, and management of logistics orders in real-time, as claimed in claim 1, wherein the client module (C101) is an application installable on a desktop computer, a laptop computer, a handheld device, a smart device, or a wearable device.

7. A system for the processing, analyzing, and management of logistics orders in real-time, as claimed in claim 1, wherein the vendor module (V101) is a web application accessible from a desktop computer, a laptop computer, a handheld device, a smart device, or a wearable device.

8. A system for the processing, analyzing, and management of logistics orders in real-time, as claimed in claim 1, wherein the vendor module (V101) is an application installable on a desktop computer, a laptop computer, a handheld device, a smart device, or a wearable device.
, Description:TITLE OF THE INVENTION: REAL-TIME LOGISTICS ORDER PROCESSING, ANALYZING AND MANAGEMENT SYSTEM

FIELD OF THE INVENTION

The present disclosure is particularly related to a logistics order processing, analyzing and management system that helps to negotiate logistics orders better, faster and smarter in real-time.

BACKGROUND OF THE INVENTION

Logistics is about getting the right product, to the right customer, in the right quantity, in the right condition, at the right place, at the right time, and at the right costs. In the present scenario of global economics, logistics play a key role in facilitating trade and, by extension, ensuring the success of business operations as well as running of the world economy. However, changing consumer demands, complex business models and growing client demands are just some of the top factors that pose a challenge in streamlining logistics management. Logistics cost is making a lot of businesses uncompetitive. India spends 14% of its GDP in logistics while that number is 7% in developed countries.

There is humongous lack of transparency in the export and import logistics process of companies, which leads to cost leakages and inefficient management. Normally, the shipper will collect freight charges quotations from two or more service providers for comparison and negotiation. Most of the times the quotation received from all the service providers may not be similar with the same parameters and related costs. In freight charge calculation, the base freight is only one part and there are many charges applicable in the full freight chain like Terminal Handling Charges, Bill of Lading Charges, Verified Gross Mass charges, Toll Charges to name a few. The costs involved in the full freight chain must be explored so that the services required from the carrier can be clearly outlined and the rate calculated suitably. If not understood and calculated properly, the surcharges applicable could impact on the final result of the freight rate. Further, freight rates may vary depending on various other factors too. The entire processing of deciding the service provider is very time consuming and needs lot of human effort.

There is, therefore, a need in the art for a logistics order processing and management system that helps to negotiate logistics better, faster and smarter in real-time.
SUMMARY OF THE INVENTION

A system for logistics order processing, analyzing and management in real-time is disclosed. Said system comprises one or more server, one or more database, an application platform, said application platform comprises: a first module, said first module comprises a fourth module, a fifth module, and a sixth module, a second module, that monitors the system and records the happening of all the changes and stores them securely on the one or more database in the one or more server, a third module, that facilitates the client to process the payment request received from the vendor after the completion of the task against a confirmed quote, and a seventh module, that facilitates to analyze all the quote requests submitted in the past, all the quotes received, quotes confirmed and quotes negotiated and prepares one or more reports for one or more parameters received from a client or a vendor. Wherein the first module, the second module, the third module and the seventh module resides either on a single server in the one or more server or spread across in plurality of servers in the one or more server and interoperable through their respective server.
A client module, that facilitates a client: to create a quote request or uploads a plurality of quote requests, to select one or more vendors from the vendor list from whom he expects quote/quotes, to submit his request to the application platform in the one or more server, along with a cutoff date for the submission of final quote by the vendors and the one or more server stores the request(s) in the one or more database under the client’s account and forwards the quote request(s) to the list of vendors selected by the client while submitting the request, to view the notifications regarding the quotations submitted by the selected vendors along with their respective rank in real-time, notified by the fifth module, as assigned by the sixth module after analyzing all the quotes received from the vendors, to view the final rank list of the received quotes as forwarded by the fourth module, to approach each vendor individually in private mode and perform rate negotiation by submitting his target rate to one or more vendors, to finalize the quote and confirm it if he is satisfied with any of the quote received.
And a vendor module, that facilitates a vendor: to access the quote request(s) forwarded by the one or more server, to prepare and submit his quote to the client, to view the ranking position of his quote, notified by the fifth module, as assigned by the sixth module after analyzing all the quotes received from the vendors in real-time, to revise and resubmit his quote until the cutoff date mentioned by the client while submitting his quote request based on the notification by the fifth module about the ranking position of his quote, to receive his final ranking position from the fifth module as assigned by the sixth module immediately after the cutoff date, to receive the target rate of the client in individual rate negotiation from the client in private mode, to submit his response to the client to finalize the quote, to update rates for different shipping routes, different type of shipping etc., to submit these rates to the relative enquiry, wherein the system enforces the vendor to submit the total net landed rate while submitting the quote for moving one or more physical items from one geographical location to another geographical location, either inter-country or intra-country.
Wherein said client module, said vendor module, said application platform, and said one or more database being interoperable through said one or more servers in real-time.
BRIEF DESCRIPTION OF THE DRAWINGS

Figure 1 is a block diagram illustrating the system architecture of an embodiment of the present disclosure.

DETAILED DESCRIPTION OF THE INVENTION

Throughout this specification, the use of the word "comprise" and variations such as "comprises" and "comprising" may imply the inclusion of an element or elements not specifically recited.
Throughout this specification the term ‘client’ or ‘clients’ may imply businesses which want to move one or more physical items from one geographical location to another geographical location, either inter-country or intra-country.
Throughout this specification the term ‘vendor’ or ‘vendors’ may imply businesses which facilitate the movement one or more physical items of clients from one geographical location to another geographical location, either inter-country or intra-country.
Throughout this specification the term ‘quote’ or ‘quotes’ may imply the vendor charges or vendor rates for moving one or more physical items from one geographical location to another geographical location, either inter-country or intra-country.
An architectural diagram of a system (100) for logistics order processing, analyzing and management in real-time is disclosed, in accordance with an embodiment of the present disclosure is illustrated in Figure 1. The system (100) comprises one or more server (103), one or more database (104), an application platform (not shown), a client module (C101), and a vendor module (V101).
Clients and vendors have to be registered on the system (100) before they can start using the system (100). The client module (C101) and the vendor module (V101) facilitate the clients and the vendors, respectively, to register with the system (100). All the client data and the vendor data are stored permanently in one or more database (104). The one or more database (104) may be a single database or plurality of databases of the same type or different type.
In an embodiment of the present disclosure, the one or more server (103) may be a set of many servers interconnected together and housed within a single location.
In an embodiment of the present disclosure, the client data and the vendor data are stored in a same database.
In yet another embodiment of the present disclosure, the client data and the vendor data are stored in two different databases.
In an embodiment of the present disclosure, the client module (C101) is a web application accessible from devices such as desktop computers, laptop computers, handheld devices, smart devices, wearable devices, etc .
In yet another embodiment of the present disclosure, the client module (C101) is an application installable on devices such as desktop computers, laptop computers, handheld devices, smart devices, wearable devices, etc.
In an embodiment of the present disclosure, the vendor module (V101) is a web application accessible from devices such as desktop computers, laptop computers, handheld devices, smart devices, wearable devices, etc.
In yet another embodiment of the present disclosure, the vendor module (V101) is an application installable on devices such as desktop computers, laptop computers, handheld devices, smart devices, wearable devices, etc.
In an embodiment of the present disclosure, the application platform may comprise a first module (105), a second module (not shown), a third module (not shown), and a seventh module (not shown). The first module (105) may comprise a fourth module (106), a fifth module (107), and a sixth module (108). All the modules of the application platform may reside on a single server in the one or more server (103) or spread across in plurality of servers in the one or more server (103) and interoperable through respective server.
Said client module (C101), said vendor module (V101), said application platform, and said one or more database (104) being interoperable through said one or more servers (103) in real-time.
The client module (C101) facilitates the client to: create one or more sub-accounts under a main account to assign them to team members of the client, assign responsibilities to each team member, and limit the access level of each member account. Similarly, the vendor module (V101) facilitates the vendor to: create one or more sub-accounts under a main account to assign them to team members of the vendor, assign responsibilities to each team member, and limit the access level of each member account.
The client creates a quote request or uploads a plurality of quote requests using the client module (C101), selects one or more vendors from the vendor list from whom the client expects quote/quotes, and submits his request to the application platform in the one or more server (103), along with a cutoff date for the submission of final quote by the vendors. After receiving the quote request from the client, the server (103) stores the request(s) in the database (104) under the client’s account and forwards the quote request(s) to the list of vendors selected by the client while submitting the request.
The vendor can access the quote request(s) forwarded by the server (103) through the vendor module (V101) and he can prepare and submit his quote to the client. After the receipt of quotes from a pre-defined number of vendors selected by the client while submitting his quote request, the sixth module (108) analyses all the quotes received, calculates a rank and assigns the rank to each quote based on the calculation. The ranking information of each quote is then being notified to the respective vendors by the fifth module (107) in real-time. Each vendor can see their respective rank using the vendor module (V101); they can revise and resubmit their quote again. At the same time, the client may also receive notifications regarding the quotations submitted by the selected vendors along with their respective rank in real-time. This process continues until the cutoff date mentioned by the client while submitting his quote quest. Once the cutoff date is crossed, the sixth module (108) calculates the final rank list of the received quotes and the fourth module (106) collates all the quotes received from the vendors and reports them to the client.
The quote has multiple rate components like freight rate, origin and destination port charges, origin and destination custom charges, origin and destination warehouse changes etc. While submitting the quote, the system (100) enforces the vendor to submit the total net landed rate for moving one or more physical items from one geographical location to another geographical location, either inter-country or intra-country.
After the receipt of all the quotes, the client can approach each vendor individually in private mode and perform rate negotiation through the client module (C101). In this process, the client can submit his target rate to one or more vendors through the client module (C101) and the target rate is then forwarded to the vendors. The vendors receive the notification about the client request on the vendor module (V101) and they can submit their response to the client to finalize the quote. Once the client is satisfied with any of the quotes received, he can finalize the quote and confirm it and the confirmation of the quote is notified to the vendor.
Whenever any changes happen on the system (100), each of the changes get recorded and securely stored on the database (104) in the server (103) with information such as who has done it, the time and the location (IP address) etc. This entire process is taken care by the second module.
The payment request received from the vendor after the completion of the task against a confirmed quote is processed by the client through the third module.
The seventh module facilitates to analyze all the quote requests submitted in the past and prepares one or more reports for one or more parameters received from a client or a vendor. Similarly, the seventh module also facilitates to analyze all the quotes received, quotes confirmed and quotes negotiated and prepare one or more reports for one or more parameters received from a client or a vendor.
In yet another embodiment of the present disclosure, the vendor module (V101) facilitates the vendor to update rates for different shipping routes, different type of shipping etc. and also facilitates to submit these rates to the relative enquiry.
In an embodiment of the present disclosure, the client module (C101) collects information such as reference number, mode of shipment (air cargo, full container load, less than full container load, air courier), type of cargo (standard, hazardous, refrigerated), type of container in case of full container load (20’, 40’GP, 40’HC, 45’, ISO tank, Flexi tank), weight, volume and dimensions of the cargo, incoterm of shipment (Cost Insurance and Freight, Free on Board, Ex Works, Delivery Duty Unpaid, etc.), service required (port to port, door to door, door to port, port to door), origin and destination port, origin and destination address, charges required at origin and destination (customers clearance, port charges, warehouse/Container Freight Station charges), product, HS Code of product, cargo Invoice value and currency, shipper, consignee and customer, Time until which the enquiry will be open, pick up date, and any comments etc. for creating a quote request. Further, the client module (C101) facilitates the client to upload documents to share with the vendors like Material Safety Data Sheet, packing list, commercial invoice, customs invoice, etc. The vendor module (V101) collects one or more of the following information for submitting a response to the client’s quote depends on the type of shipment: ocean freight charges, hazardous charges (in case of hazardous cargo), terminal handling charges, BL charges, seal charges, toll charges, mandatory user charges, verified gross mass (VGM) charges he inputs Ocean Freight charges, BL and documentation fees, air freight, X Ray charges, fuel surcharge, war surcharge, security surcharge, documentation fees, AMS (Automated Manifest System), Cartage, MCC (Multi Crew Cooperation Charges), PCA (Post Clearance Audit), and AWB (Airway Bill) Fees. The vendor module (V101) further collects information such as shipping line, schedule of leaving of vessel, Transit time, transshipment port, detention free days at destination, airline name, validity of the quote and any comments.
It will be apparent to a person skilled in the art that the above description is for illustrative purposes only and should not be considered as limiting. Various modifications, additions, alterations and improvements without deviating from the spirit and the scope of the disclosure may be made by a person skilled in the art. Such modifications, additions, alterations and improvements should be construed as being within the scope of this disclosure.
LIST OF REFERENCE NUMERALS
100 – System
C101 – Client Module
V101 – Vendor Module
103 – One or more Server
104 – One or more Database
105 – First Module
106 – Fourth Module
107 – Fifth Module
108 – Sixth Module