Field of Invention: -
The present invention relates to the field of electronic procurement more particularly to a system and method for transformation of contractual free text discount information into discount amount in einvoice.
Back ground of Invention with regard to the drawback associated with the known art:-
In traditional paper payment systems, an organization or an individual initiates payment by sending a physical check to the party to whom a debt is owed. The check may be sent in response to an invoice from the party to whom the debt is owed. A newer approach is electronic payment.
Individuals may be able to make payment by way of electronic banking. Payment instructions are sent electronically from the individual's computer system to the individual's bank. Payment is then effected by the bank.
In the e-procurement process, user/ buyer selects items i.e. goods or services from the catalog of suppliers and sends purchase order to the supplier. Once purchase order is received, invoice is generated and sent to user/ buyer.
For Numerous systems now exist relating to accounting and bill payment. E.g. computer software is used to track invoices and print payment checks. Payments may be made by wire transfer, with instructions requesting funds of the payer in one financial institution to be transferred to an account of the party to whom payment is to be effected.

Historically, invoices are generated by the supplier - by entering the information of items that are to be purchased by the user/ buyer to the supplier. A disadvantage is, supplier has to take duplicate data entry effort since item information is already available in the purchase order. Though there are some systems implement creation of invoice from image scanning of invoice as well as some portals which do exchange purchase orders and invoices between user/ buyer and supplier/ vendor, none of the system is adapted for copying items information from purchase order into invoices.
One of the prior art means is disclosed in US patent no. 20050283437 in which methods and systems for discounts management are mentioned. An embodiment of the invention is directed to a computer implemented business method in an electronic system in which payment information is exchanged between a buyer and a seller. Approval is received from the buyer of an electronic invoice received by the buyer. At a time when no agreed upon discount is available based on the invoice or pre-agreed terms between the buyer and the seller, a request is received from the buyer to offer the seller early payment in exchange for a discount of the amount owed. The discount is based on an annual hurdle rate provided to the system by the buyer. The offer is presented to the seller on the seller's user interface, and a clickable button is provided for the seller to indicate selection of such offer. In another embodiment of the invention, in an electronic system in which payment information is exchanged between buyers and at least a seller, an identification of a date upon which a seller would like to receive early payment is received through a computer input associated with the seller. Another embodiment of the invention is directed to a relationship between a buyer and a seller where there is a standard discount term,

and there is also a discount term in a respective invoice. Another embodiment of the invention is directed to a method related to enrollment of a new seller in the system.
Another one prior art means is disclosed in united states patent application no 20140297369 in which a method for generating a discount for lack of marketability is disclosed. A method, system, and medium for generating a double-probability-weighted discount for lack of marketability (DLOM) for an asset to be valued. Selections of parameters associated with the asset to be valued and of representative assets for which price data is available are received. A mean and standard deviation of marketing periods associated with the selected parameters and of price volatilities depicted by the price data are calculated. A statistical modeling application generates probability distributions based on the means and standard deviations of the marketing periods and of the price volatilities. DLOMs are calculated for each combination of marketing period and price volatility. The DLOMs are weighted based on the probabilities depicted by the probability distributions and summed to provide the double-probability-weighted DLOM, which is presented to the user via a user interface.
Another one prior art means is disclosed in united states patent no. 20130317894 in which method and apparatus for providing template-based discount valuation and ranking is disclosed. An approach is provided for template-based discount valuation and ranking. A discount management platform processes or facilitates a processing of a vocabulary for representing one or more parameters of discount information associated with one or more discount types. The discount management platform then processes or facilitates a processing of the one or more discount types to generate one or more templates based, at least in part, on the vocabulary. The

one or more templates include, at least in part, one or more labels, one or more input fields, or a combination thereof for calculating and/or facilitating a calculation of one or more discount values associated with the discount information.
WIPO patent application no WO/2012/141985 describes systems and methods for balancing a business margin against a target customer value to fulfill a request to purchase a plurality of items. The present invention is directed towards systems and methods for balancing a business margin against a target customer value to fulfill a request to purchase a plurality of items. An initial sale price for a request to purchase the items is calculated, the initial sale price based on a sum of retail prices for the items, discounted by a predetermined target customer value. An initial business margin for the request is determined, the initial business margin based on the sum of the retail prices for the items minus a sum of predetermined net prices for the items. The initial sale price is adjusted to create an intermediate sale price, responsive to the initial business margin being outside a range defined by a lower business margin threshold and an upper business margin threshold, and the intermediate sale price is compared to the initial sale price to create a final sale price.
Prior systems require considerable amounts of effort to update and maintain, and may lack compatibility with the systems used by parties with whom an organization wishes to engage in transactions. So, there is a need for improved systems to facilitate transactions between buyers and sellers.
The drawbacks of the prior art are as follows.

1) More efforts are needed to update and maintain the systems.
2) Lack compatibility with the systems used by parties with whom an organization wishes to engage in transactions.
3) Skipping of information about discount is an issue while manually inserting discount related information into relevant field of invoice.
The advantages of the present embodiment are as follows.
The Present embodiment provides the system for flipping/transforming the specific discount related information from the specific econtracts stored in contract management Information System (icontract) into specific discount related information on einvoice present in einvoicing system.
The Present embodiment also provides a choice to the user/buyer to modify the fields which are variable e.g. if unit price has changed, user can modify no. of items that are to be purchased.
Object of the Invention: -
The main object of the present embodiment provides the system for flipping/transforming the specific discount related information from the specific econtracts stored in contract management Information System (icontract) into specific discount related information on einvoice present in einvoicing system

Another object of the present embodiment is to help in auto populating relevant discount related information present in specific contract into the relevant fields of einvoicing while creating einvoice related to that contractual transaction, in the einvoicing system.
Yet, another object of the present embodiment is to provide a choice to the user/buyer to modify the fields which are variable e.g. if unit price has changed, user can modify number of items that are to be purchased.
Statement of Invention:-
The present embodiment is the system for flipping/transforming the specific discount related information from the specific econtracts stored in contract management Information System (icontract) into specific discount related information on einvoice present in einvoicing system. It helps in auto populating relevant discount related information present in specific contract into the relevant fields of einvoicing while creating einvoice related to that contractual transaction, in the einvoicing system. It provides a choice to the user/buyer to modify the fields which are variable e.g. if unit price has changed, user can modify no. of items that are to be purchased.
Summary of Invention:-
The present embodiment is a system and process for transformation of contractual free text discount information into discount amount .In present invention, external contract template are uploaded into the contract management system Discount related free text clauses are extracted from uploaded contracts by clicking discount related clauses by the user. Storing means stores

the extracted clauses tagged to the contract id by mapping of the field followed by generation of einvoice from einvoice generating system. Einvoice template is filled up with contract ID followed by mapping of the extracted discount related clauses tagged to that contract which is stored in the contract management storing system. The system analyzer is based on inputs provide calculates the discount amount and transfer the same to the requisite field of the invoice template of the einvoice system. Final calculation of invoice amount is done by einvoice system to generate invoice amount.
Detailed description of the accompanying drawings:-
A complete understanding of the present invention may be by reference to the following detailed description which taken in connection with the accompanying drawings, wherein Fig 1 is an illustration of the preferred embodiment of the present invention. Fig 1 shows a flowchart showing the specific discount related information from the specific econtracts stored in contract management Information System (icontract) is transformed into specific discount related information on einvoice present in einvoicing system.
External contract template uploading into the contract management system

System extracting discount related free text clauses from uploaded contracts Storing system to store the extracted clauses tagged to the contract id

Einvoice generating system to generate einvoice
Filling up of einvoice template with contract ID

Mapping of contract id fed into einvoice with the contract id of contract management and mapping of the extracted discount related clauses tagged to that contract which is stored in the contract management storing system
Further mapping of heuristics and requisite words related to discount clause and the system deciding which discount module to be used- volume discount module, early payment discount module or dynamic discount module.
Based on the system selected discount module atleast one action is performed to provide requisite discount related info to the einvoice of the invoicing tool, the requisite discount related info so auto populated into the einvoice module depends upon which discount module is decided by the system(volume discount, early payment discount, dynamic discount module)
Fig: A flowchart showing the transformation of specific discount related information from the specific econtracts stored in contract management Information System (icontract) into specific discount related information on einvoice present in einvoicing system.


Fig.2 The format of econtract containing the normal para/clause describing discount related information indicated in the print screen.
Detailed description of the Invention with respect to drawings:-

The foregoing objects of the invention are accomplished and the problems and shortcomings associated with prior art techniques and approaches are overcome by the present invention described in the present embodiment.
Detailed descriptions of the preferred embodiment are provided herein; however, it is to be understood that the present invention may be embodied in various forms. Therefore, specific details disclosed herein are not to be interpreted as limiting, but rather as a basis for the claims and as a representative basis for teaching one skilled in the art to employ the present invention in virtually any appropriately detailed system, structure or matter.
This invention is illustrated here with reference to the accompanying drawings and throughout which like reference letters indicate corresponding parts in the various figures.
The present embodiment is a system and method for transformation of contractual free text discount information into discount amount in einvoice. This integration will help in auto populating relevant discount related information present in specific contract into the relevant fields of einvoicing while creating einvoice related to that contractual transaction, in the einvoicing system.
Before storing any econtract into the contract management system, a metadata form is required to be filled. The discount information from the metadata of the contracts present in icontract will flow into the relevant fields of the einvoice. Mapping of the metadata information of contracts is done with the relevant fields of einvoice based on decision rules. Metadata is the relevant information captured on a excel sheet within the software tool which helps in contract creation and searching a contract in the icontract software tool. There may be thousands of contract on

basic excel sheet on which some common fields are enumerated to capture common information present in the contracts. Before uploading; e.g.500 odd contracts into the contract management tool, certain common fields are mentioned on excel sheet, contract information is provided against those common fields by reading each contract. The common fields to be decided according to the need of the user.
The following is a list of fields for mapping of metadata information. List of fields
Contract category Eg. Vendor Contract ID
Contract sub category Eg. Admin. MARCOM, HR,
Contract title
date of contract
product type
discount amount/ rate of discount
supplier name
Value of contract
Contract Number
Contract status
Start date, expiry date, renewal
Supplier name
Payment terms

Total value
Stake holder information Contract contact person Signing authority
Authorative information
Jurisdiction
Arbitration allowed
Signing authority
Once the above information are provided on excel sheet for all the contracts, all the relevant external contracts are then uploaded. Once the external contracts are uploaded into the contract management tool, there is an option for the user to click extract payment terms/discount related clauses, or any other specific clause or all clauses of the contract
These metadata can be used to flip into a contract template with necessary information thereafter necessary clauses to the contract can be further added from the icontract tool to complete the contract.
So to provide information about discount earlier it was required to see the contract then manually insert related discount information into relevant field of invoice, it might skip many a times also, so in order to avoid such issues ,this invention is very useful. Each of the common fields mentioned in the metadata will have an id mentioned to each such field.

Metadata to be captured on icontract tool mentions the following important fields such as contract type supplier name, discount amount, rate of discount, product type, no of products, product specifications, payment terms.
The information which is required to be flowed in from isource tool is the RFQ (Request for quotation) information which will have information in some other format and fields will have some other names. So how the mapping of fields will be done so that desired corresponding information can flow into the relevant fields of invoice that is to say common id are assigned to each such fields discount information on a particular contract will have common id with that of the field discount mentioned on the web einvoice form so that appropriate information can flow in. So there would be various decision rules to assign such common ids.
Once the ids are matched appropriate information flows. Then the contract tool shall have a mechanism to flip the information captured in the metadata in contract into relevant discount information on einvoice.
This integration though can be integrated with contract management and einvoice however it also has the possibility to be integrated with other third party portals tools to pull the information from contract management into supplier portal for creating invoice.
Extraction of clauses
The received external contract document typically comprises a plurality of clauses arranged in flowing paragraphs spanning multiple pages. The clauses can include contractual terms, payment terms, references to other documents, etc. In an embodiment, the clauses are organized into sections and titles for improved readability. An exemplary contract contract title , section title

clause title , and clause text In alternative embodiments, there may not be such organization and the clauses may be free flowing.
The method can process the received contract document in order to extract clauses, sections and titles from it. In an embodiment of the present invention, the information extraction module performs this extraction task. For the purpose of information extraction, the present invention utilizes certain heuristics. The heuristics can be pre-configured in the system. Users can also provide their own heuristics or alter the pre-configured heuristics to suit particular contract document.
An exemplary technique for information extraction based is described below: For more effective processing the system shall log various text string patterns that were manually reclassified by the end user, based on which the system shall generate new or modified versions of the existing heuristics (assumptions). The system administrator shall have the ability to review these new or modified heuristics and assign a confidence value to each.
1. The smallest unit of the contract is a clause.
2. One or more clauses may have clause titles.
3. Clauses may or may not be grouped into sections. The section may have a title.
4. A contract as a whole may have a title.
5. Clauses, clause titles, section titles, and contract title can be distinguished on the basis of font style. The font style can comprise one or more of font face, font family, font size, and font texture (bold, underlined, italics, etc.).
6. The text style that is found most frequently can be considered as clause text.

7. The text style that is found to precede the clause text most frequently can be considered as the clause title.
8. If there is no specific text style preceding the clause text, check if the clause title is a group of words in capital case at beginning of the clause text.
9. If clause title is found, then the text style that is found to precede the clause title most of the times can be considered to be the section title.
10. The contract title can be the text which is found at the beginning of the document, or it can be
the text with the largest font size in the document.
Note that the specific heuristics described above is exemplary only. Alternative heuristics can also be used in addition to or in lieu of the specific technique described above. For example, in an embodiment, to the text string pattern matching can include identifying specific key words (e.g., Discount, payment terms, normal discount, special discount, volume discount, concession, rate of discount, , etc.) in the contract document to identify types for certain portions of text in the document. In an embodiment, the system can log various text string patterns that are manually classified by the user, based on which the system can generate new or modified versions of the existing heuristics.
In an embodiment of the present invention, the extracted information can be presented to user in a classified form. As shown in the figure, in this embodiment the structure of the contract that is extracted or interpreted as described above, is presented in the form of tree structure .The method facilitates the user to review the extracted information. It provides for the user to review the classification of text, rectify any mis-classified text, assign category to unclassified text and like.
Storing system to store extracted clauses tagged to the contract category and ID

Once the relevant discount related clause is extracted from the contracts, those extracted clauses are stored in the contract management tool tagged to the contract category and contract ID. Each invoice template before generation or finalization contract number is inserted which is tagged with the contract ID and further once the invoice template is provided with the inputs of contract id then the mapping will further generate the discount amount.
Following are the steps for generation of discount related information into einvoice of the invoicing system
The discount related clause so extracted from the above mentioned steps and which are stored as mentioned above in the storing system of contract management tool are further utilized while generating invoice in the einvoice system, related to the transaction connected to that contract.
The key words present in the discount /payment terms are extracted and analyzed by the system to decide which discount module will be adhered , whether volume discount module or early payment discount module Following are the steps based on which system recognizes and selects volume discount module or early payment discount module
If by mapping of words and heuristics the system recognizes the discount clause to be Volume discount then further actions for volume discount module will be as follows
Volume discount module is selected under following circumstances
Discount clause extracted and stored in the storing system of contract management tool and tagged to specific contract id may contain following wordings-

For eg discount clause may contain following wordings- Discount at volume more than 2000, will have discount of 5%
In einvoicing system for generating invoice, in the invoice template the contract id is inserted once the contract id is inserted, this maps the contract id of the contract management tool and subsequently maps the discount related clause stored in the storing system of icontract tool, this clause which is mapped to that contract.
Once this discount related clause is mapped then further mapping of words/heuristics are done within the discount clause like discount, volume, percentage and will be captured by a system analyzer.
If the inputs captured indicate the word "volume" the system is trained to recognize this as volume discount model accordingly it will map to the input of volume inserted in the invoice field and check if the invoice field has inserted volume in excess of 2000 units if yes then it will include 2% as discount and calculate total discount amount by mapping to the total invoice value and generate discount amount into the einvoice template of einvoicing tool.
Now if the inputs do not include any wordings like volume or units or other synonyms then the system will analyze other wordings fed into the system to suggest that this is early payment discount
Early Payment Discount: This is a very basic Prorated Discount agreed between the Supplier and Buyer.
E.g.: 2% 10 Net 30 : This means the full amount is due on the 30l day from the Invoice Date or amount after the 2 % discount is due on the 10 Day. Hence the

Supplier is providing a 2% discount against the 20 day (30-10days) early payment.
Now if the inputs do not include any wordings like volume or units or other synonyms then the system will analyze other wordings of the discount clause fed into the system to suggest that this is a early payment discount option hence it will insert the recognized part of discount terms(2% 10 Net 30 ) within the discount fields of einvoice of einvoice tool and not amount
In such scenario if this option later is exercised by the supplier or buyer within the einvoicing system then this term present in the einvoice will be mapped by the additional document and the system will calculate the discount amount and generate the same in the additional document this additional document depicting discount amount will remain tagged to the original invoice for the record purpose.
If there is no discount clause tied to the contract for which einvoice is being raised then the system will tag an alert to the invoice that if needed a dynamic discount proposal can be provided.
From free text discount info/data getting transformed into actual discount amount and captured into the einvoice template, by the above mentioned steps the invoice amount is finalized.
In icontract tool the econtracts are stored. In any one of the econtract there are various legal and commercial clauses, hence the discount related information is present in the contract like any normal para/clause, therefore the format in which the discount related information is

stored in econtract are any normal para/clauses and the format of econtract containing the discount related information/data are normal para/clause. The format of econtract containing the normal para/clause describing discount related information is indicated in the following print screen. Thus the econtract format containing discount clause/data, this clause containing discount information, needs to be transformed into suitable discount format(discount amount or discount percentage) to be included in einvoice template for depicting the discount amount or discount % and calculating the same to reflect the final discounted price that is the final invoice amount due for payment.
The system also includes a communication interface for accessing the host computer system from a plurality of remote input/ output devices like mobile , ipad etc to -manage the business process element described above.

We Claims —
1) An integrated portal system for automatically populating discount related data on einvoice, said system adapted for transforming the specific discount related information from the specific econtracts stored in contract management Information System (icontract) , as an interconnection of at least one configurable and namable business process element; said system comprises: a communication interface for accessing the host computer system from a plurality of remote input/ output devices to manage the business process element.
2) A process for transformation of contractual free text discount information into discount amount and/or requisite discount data in einvoice wherein the transformation as claimed in claim 1 includes extraction of discount related free text clauses from the econtracts uploaded into the contract management system: mapping of heuristics words from the extracted discount clause, system deciding which discount module to be used, volume discount module or early payment discount module: based on the system selected discount module, a flipping System, adapted to transform discount related info from contract management into einvoice of the invoicing tool.
3) A process for transformation of contractual free text discount information into discount amount and/or requisite discount data in einvoice wherein the said external contract template as claimed in claim 1, are uploaded into the contract management system when all the information is provided within the computer programme instructions which helps in contract creation/authoring in the icontract.

4) A process for transformation of contractual free text discount information into discount amount and/or requisite discount data in einvoice wherein the said discount related free text clauses as claimed in claim 1, are extracted from uploaded contracts by clicking discount related clauses by the user.
5) A process for transformation of the extracted contractual free text discount information into discount amount and discount data in einvoice wherein the said storing means stores the extracted clauses tagged to the contract id by mapping of the field so that desired corresponding appropriate information can flow into the relevant fields of invoice by assigning common ids to such field.
6) A process for transformation of contractual free text discount information into discount
amount in einvoice wherein the said einvoice as claimed in claim 1, is generated from einvoice
generating system by pulling the information from contract management into relevant discount
information on supplier portal for creating invoice.
7) A process for transformation of contractual free text discount information into discount
amount in einvoice wherein the said filling up of einvoice template with contract ID as claimed
in claim 1, is carried out by inserting contract number which is tagged with the contract ID and
further mapping will generate the discount amount by providing the invoice template with the
inputs of contract id.
8) A process for transformation of contractual free text discount information into discount data in einvoice as claimed in Claim 1, wherein the said mapping of contract id fed in to einvoice with the contract id of contract management as claimed in claim 1 is followed by mapping of

heuristics and requisite words related to selection of requisite discount module which includes selection of atleast one volume discount module or early payment discount module.
9) A process for transformation of contractual free text discount information into discount data in einvoice as claimed in claim 1, wherein based on the system selected discount module atleast one action is performed to provide requisite discount related info to the einvoice of the invoicing tool.
10) A process for transformation of contractual free text discount information into discount amount in einvoice as claimed in claim 1, wherein the said free text discount information/data getting transformed into actual discount amount and captured into the einvoice template through which invoice amount is calculated by einvoice system.