FORM2
THE PATENTS ACT, 1970
(39 of 1970)
&
The Patents Rules, 2003
COMPLETE SPECIFICATION
(See section 10; rule 13)
1. Title of the Invention. - "WORKFLOW MANAGEMENT SYSTEM AND A
METHOD THEREOF-SIMPLIFY"
2. Applicant(s)
(a) NAME: Reliance Infrastructure Ltd.
(b) NATIONALITY: An Indian Company
(c) ADDRESS: Devidas Lane, Borivali (West), Mumbai- 400 092.
3. PREAMBLE TO THE DESCRIPTION
The following specification particularly describes the invention and the manner in which it is to be performed:

TECHNICAL FIELD OF THE INVENTION
This invention relates generally to a method and system for project management and more particularly to a method and system for workflow management with enhanced security for construction projects.
BACKGROUND AND THE PRIOR ART
Project management is one of the most important and critical element in an organization. It defines the efficiency of an organization. The organisations implementing the projects prepare the project plan using the Project Management tool/software. The micro level activity details, milestones, resources, time schedule, cost details etc are mapped in the system. Daily work progress is captured in the system and accordingly MIS reports are generated.
Various project management tools like Primavera, Project Management-SAP, Microsoft Projects are used for project planning.
The vendor executes the work on site and submits a Request for Inspection (RFI). The RFI consists of the following details
• Patch on which the work is completed
• Volume of the work completed (i.e. dimensions Depth, Length and Breadth)
• Layer of the patch
The following is the process of validating the RFI
1. The RFI is submitted to the Quantity Surveyor at RInfra.
2. The Quantity Surveyor assigns the details to Structure Engineer (SE) and Highway Engineer (HE) for field verification.

3. The SE/HE visits the site and accordingly approves/rejects the details.
4. The vendor has to rework on the rejected road patch and re-submit RFI to RInfra.
5. The RFI once finally approved is retained by the vendor with a copy with QS
6. The vendor raises a monthly bill and against the approved REI's to the Chief Project Manager (CPM).
7. The CPM approved bill are couriered the same to Mumbai Corporate office of RInfra.
8. The bill is approved by the Billing Manager (BM)
9. The bill is finally approved by CEO-Roads
10. The approved bill details are entered in SAP for payment processing
11. The payment is processed to the vendor's bank account.
The following were the major problems faced by the road business dept
• Too much of paper work due to simultaneous work execution on various patches of the road and on multiple road projects
• No accountability of the individuals approving the RFI
• Possibility of duplicate bills raised by the vendor for the same patch
• Too much of manual paper handling lead to loss of human hours
• Lack of transparency
• Billing cycle was too long for the vendor i.e. from the time the bill is submitted by the vendor to the billing amount getting transferred to the bank account of the vendor

• The project management team from the corporate office was not able to monitor the project remotely.
Thus there is a need of a method for workflow management in which the entire project can be monitored remotely with enhanced security. The present method therefore provides a method and system for workflow management with enhanced security for construction projects. Additionally, the present system provides a more transparent and efficient system that minimize time delay to a great extent.
OBJECTS OF THE INVENTION
A basic object of the present invention is to overcome the disadvantages/drawbacks of the known art.
Another object of the present invention is to a method for workflow management with enhanced security for construction projects.
Another object of the present invention is to provide a system for workflow management with enhanced security for construction projects.
Another object of the present invention is to provide a system of workflow management that can be remotely monitored.
Yet another object of the present invention is to reduce billing cycle for the vendor.

These and other advantages of the present invention will become readily apparent from the following detailed description read in conjunction with the accompanying drawings.
SUMMARY OF THE INVENTION
The following presents a simplified summary of the invention in order to provide a basic understanding of some aspects of the invention. This summary is not an extensive overview of the present invention. It is not intended to identify the key/critical elements of the invention or to delineate the scope of the invention. Its sole purpose is to present some concept of the invention in a simplified form as a prelude to a more detailed description of the invention presented later.
There is provided a method and system for project management.
Another embodiment of the present invention provides a method for workflow management with enhanced security for construction projects.
Another embodiment of the present invention provides a system for workflow management with enhanced security for construction projects.
Another embodiment of the present invention provides a system of workflow management that can be remotely monitored.
Yet other embodiment of the present invention provides to reduce billing cycle for the vendor.

BRIEF DESCRIPTION OF THE ACCOMPANYING DRAWINGS
In the appended drawings:
Fig. 1 illustrates the workflow management of an application module on a web server.
Fig. 2 illustrates the process flow in application module on a web server.
Fig. 3 illustrates the process steps used in workflow management.
DETAILED DESCRIPTION OF THE ACCOMPANYING DRAWINGS
The following drawings are illustrative of particular examples for enabling methods of the present invention, are descriptive of some of the methods, and are not intended to limit the scope of the invention. The drawings are not to scale (unless so stated) and are intended for use in conjunction with the explanations in the following detailed description.
Reference is first invited to Fig 1 where the application module on web server and its connection with different units is shown. It shows different interfaces for project planning, Vendor interface and billing module.
Fig. 2 shows the process flow among different modules and the processing of request for inspection at different level.
Fig. 3 shows the functioning at different modules. It shows step wise different process steps from planning till the approval of bill.

The invented system is thus a system for workflow management with enhanced security for construction projects.
DETAILED DESCRIPTION OF THE INVENTION
Accordingly, the present invention provides a Workflow Management System module - Simplify for construction projects. The workflow management system of the present invention is hereinafter referred to as 'Simplify'. Simplify is a web based system with dual authentication mechanism. It is an application module on a web server connected to a processing unit. It provides for plurality of fields whereby data can be entered by individuals as per their roles.
The project plan is prepared in the project management tool/software. The resources and the budgetary details are accordingly uploaded in the system. The Project Management Software is seamlessly integrated with "Simplify" and captures all the project planning details in the system. Project management tools define database fields and the said database fields get reflected in the application module as both these units are integrated. Further, the present invention provides a web based system integrated to said application module wherein the entire approved project plan is pushed.
The system captures the planning data from the project Management tool which acts as the base data, The vendor accordingly starts submitting the daily work progress data into the system. Once the quantity is exhausted the vendor is not allowed to enter any further data till the Bill of Quantity (BOQ) is revised, approved and uploaded into the system. The application module is revised and updated for bill of quantity.

The vendor submits the following details on-line into the module
• Patch on which the work is executed
• Type of work carried out
• Date of submission
• Date of Inspection to be carried out
• Dimensions of work completed(Depth, Breadth and Length)
The Quantity Surveyor (QS) is the authorised personnel from CPM to allocate the RFI for inspection to the respective representatives i.e. Highway/structure engineer etc. The HE/SE visits the site and accordingly certifies the work completed by the vendor. It approves/rejects or partially approves the work completed in the system. Once the RFI is approved by the CPM the complete approval cycle for the work is completed and the RFI is ready for the billing. The vendor is able to raise the bills only for the approved RFI's. Application server keeps a track of request for inspection and the status of the same gets automatically updated.
The system has modular security hence the access is provided as per the module/role performed by the individuals. Additionally, in the present invention no separate storage units are used as all the data are stored in the web server itself.
Simplify is seamlessly integrated with SAP and Primavera. Once the project plan is approved, the same is pushed into Dominos Workflow Management System which acts as the base data as per the approved BOQ. Once the bills raised by the vendor are approved in the system the service entry is automatically created against the bills submitted and the payment is processed to the vendor.

The following are the benefits accrued by Simplify
• The vendor cannot raise duplicate RFI.
• Complete transparency in the system i.e. every individual will be able to view the status of the RFI submitted.
• The data is retained on the server hence no external storage required.
• Simplify is integrated with Primavera hence all the project plan is directly uploaded into the system and vice-versa the daily updates are uploaded in Primavera thus eliminating the manual intervention.
• Simplify is integrated with SAP hence once the bills are approved by the Billing Manager the bills are cleared in SAP subsequently, thus reducing the billing cycle.
In Simplify the user is once authenticated by the Dominos and then again by the Simplify. Dual authentication is thus achieved using an application module on a web server and a web based system integrated to application module.
The project management softwares like Primavera, SAP etc have in-built interfaces/connectors which allow different applications developed on various platforms to interact i.e. pull and push the data. The Dominos software development team is using these interfaces/connectors while interacting with Primavera, SAP etc. The product is developed using Dominos Workflow Management System.
The methodology and techniques described with respect to the exemplary embodiments can be performed using a machine or other computing device within which a set of instructions, when executed, may cause the machine to perform any

one or more of the methodologies discussed above. In some embodiments, the machine operates as a standalone device. In some embodiments, the machine may be connected (e.g., using a network) to other machines. In a networked deployment, the machine may operate in the capacity of a server or a client user machine in a server-client user network environment, or as a peer machine in a peer-to-peer (or distributed) network environment. The machine may comprise a server computer, a client user computer, a personal computer (PC), a tablet PC, a laptop computer, a desktop computer, a control system, a network router, switch or bridge, or any machine capable of executing a set of instructions (sequential or otherwise) that specify actions to be taken by that machine. Further, while a single machine is illustrated, the term "machine" shall also be taken to include any collection of machines that individually or jointly execute a set (or multiple sets) of instructions to perform any one or more of the methodologies discussed herein.
The machine may include a processor (e.g., a central processing unit (CPU), a graphics processing unit (GPU, or both), a main memory and a static memory, which communicate with each other via a bus. The machine may further include a video display unit (e.g., a liquid crystal display (LCD), a flat panel, a solid state display, or a cathode ray tube (CRT)). The machine may include an input device (e.g., a keyboard) or touch-sensitive screen, a cursor control device (e.g., a mouse), a disk drive unit, a signal generation device (e.g., a speaker or remote control) and a network interface device.
The disk drive unit may include a machine-readable medium on which is stored one or more sets of instructions (e.g., software) embodying any one or more of the methodologies or functions described herein, including those methods illustrated above. The instructions may also reside, completely or at least partially, within the main memory, the static memory, and/or within the processor during execution

thereof by the machine. The main memory and the processor also may constitute machine-readable media.
Dedicated hardware implementations including, but not limited to, application specific integrated circuits, programmable logic arrays and other hardware devices can likewise be constructed to implement the methods described herein. Applications that may include the apparatus and systems of various embodiments broadly include a variety of electronic and computer systems. Some embodiments implement functions in two or more specific interconnected hardware modules or devices with related control and data signals communicated between and through the modules, or as portions of an application-specific integrated circuit. Thus, the example system is applicable to software, firmware, and hardware implementations.
In accordance with various embodiments of the present disclosure, the methods described herein are intended for operation as software programs running on a computer processor. Furthermore, software implementations can include, but not limited to, distributed processing or component/object distributed processing, parallel processing, or virtual machine processing can also be constructed to implement the methods described herein.
The present disclosure contemplates a machine readable medium containing instructions, or that which receives and executes instructions from a propagated signal so that a device connected to a network environment can send or receive voice, video or data, and to communicate over the network using the instructions. The instructions may further be transmitted or received over a network via the network interface device.
While the machine-readable medium can be a single medium, the term "machine-readable medium" should be taken to include a single medium or multiple media

(e.g., a centralized or distributed database, and/or associated caches and servers) that store the one or more sets of instructions. The term "machine-readable medium" shall also be taken to include any medium that is capable of storing, encoding or carrying a set of instructions for execution by the machine and that cause the machine to perform any one or more of the methodologies of the present disclosure.
The term "machine-readable medium" shall accordingly be taken to include, but not be limited to: tangible media; solid-state memories such as a memory card or other package that houses one or more read-only (non-volatile) memories, random access memories, or other re-writable (volatile) memories; magneto-optical or optical medium such as a disk or tape; non-transitory mediums or other self-contained information archive or set of archives is considered a distribution medium equivalent to a tangible storage medium. Accordingly, the disclosure is considered to include any one or more of a machine-readable medium or a distribution medium, as listed herein and including art-recognized equivalents and successor media, in which the software implementations herein are stored.
The illustrations of system described herein are intended to provide a general understanding of the structure of various embodiments, and they are not intended to serve as a complete description of all the elements and features of apparatus and systems that might make use of the structures described herein. Many other arrangements will be apparent to those of skill in the art upon reviewing the above description. Other arrangements may be utilized and derived therefrom, such that structural and logical substitutions and changes may be made without departing from the scope of this disclosure. Figures are also merely representational and may not be drawn to scale. Certain proportions thereof may be exaggerated, while others may be minimized. Accordingly, the specification and drawings are to be regarded in an illustrative rather than a restrictive sense.

Thus, although specific arrangements have been illustrated and described herein, it should be appreciated that any arrangement calculated to achieve the same purpose may be substituted for the specific arrangement shown. This disclosure is intended to cover any and all adaptations or variations of various embodiments and arrangements of the invention. Combinations of the above arrangements, and other arrangements not specifically described herein, will be apparent to those of skill in the art upon reviewing the above description. Therefore, it is intended that the disclosure not be limited to the particular arrangement(s) disclosed as the best mode contemplated for carrying out this invention, but that the invention will include all embodiments and arrangements falling within the scope of the appended claims.
Although the embodiments herein are described with various specific embodiments, it will be obvious for a person skilled in the art to practice the embodiments herein with modifications. However, all such modifications are deemed to be within the scope of the claims.
It is also to be understood that the following claims are intended to cover all of the generic and specific features of the embodiments described herein and all the statements of the scope of the embodiments which as a matter of language might be said to fall there between.

We Claim:
1. A method for workflow management with enhanced security for construction projects, the method comprising steps of:
establishing an application module on a web server connected to a processing unit;
preparing the project plan using a project management tool;
defining database fields using said project management tool and said database fields defined in said application module;
getting approval for the said project plan;
pushing the said approved project plan in a web based system integrated to said application module;
uploading the said approved project plan in said processing unit;
uploading the resource and budgetary details in said processing unit;
submitting daily work progress data by vendor into said application module on a web server;
authentication of said daily work progress data submitted by vendor in said processing unit;
revising and updating bill of quantity in said application module;
informing quality surveyor about request for inspection;
validating said request for inspection;
processing the bill uploaded by vendor in the said processing unit;

payment of the approved bill to the vendor.
2. Method as claimed in claim 1 further comprising the step wherein vendor is prohibited from entering data in application module on exhaustion of quantity till the bill of quantity is farther revised and updated.
3. Method as claimed in claim 1 wherein submitting daily work progress data by vendor into said application module on a web server further comprises: submitting details of patch on which work is executed; submitting type of work carried out; updating date of submission; updating date of inspection to be carried out; and updating dimensions of work completed.
4. Method as claimed in claim 1 wherein quantity surveyor module further allocates the request for inspection to the respective representatives.
5. Method as claimed in claim 4 wherein said representative visits the site mentioned in said request for inspection and accordingly certifies the work completed by the vendor.
6. Method as claimed in claim 1 wherein said validation of request for inspection further comprises the step of approval from chief project manager; said approval enabling vendor to raise bill for said request for inspection.
7. Method as claimed in claim 1 wherein modular access is provided to individuals as per role in said application module.

8. Method as claimed in claim 1 wherein enhanced security in workflow management is achieved by dual authentication through application module on a web server and a web based system integrated to said application module.
9. Method as claimed in claim 1 wherein said application module provides for status of request for inspection.
10. Method as claimed in claim 1 wherein all data of workflow management is stored in said web server.
11. A workflow management system with enhanced security for construction projects comprising:
an application module on a web server connected to a processing unit providing a plurality of fields;
a project management tool for preparing the project plan; said project module defining a plurality of database fields; said project management tool integrated with said application module;
a web based system integrated to said application module;
said web server storing all data of workflow management.
12. System as claimed in claim 11 wherein application module is revised and
updated for bill of quantity.

13. System as claimed in claim 11 wherein said application module provides modular access to individuals as per role.
14. System as claimed in claim 11 wherein dual authentication is achieved through said application module on a web server and said web based system integrated to said application module.
15. A method for workflow management with enhanced security for construction projects as herein substantially described and illustrated with reference to the accompanying drawings.
16. A workflow management system with enhanced security for construction projects as herein substantially described and illustrated with reference to the accompanying drawings.