What is an Incorporation Certificate?

An Incorporation Certificate is a legal document that proves the existence of the company. As per the Companies Act, 2013, an incorporation certificate is issued by Registrar based on documents and information filed for incorporating a Company.

The incorporation of the Company is governed by Section 7 of the Companies Act, and it states that the Registrar issues the incorporation certificate in the format as prescribed under the Act, which shall have a distinct identification number for the company.
This article is focused on providing details in regards to the Incorporation Certificate.


Rule 18 of Chapter II The Companies (Incorporation) Rules, 2014 provides that the Certificate of Incorporation shall be issued by the Registrar in Form No.INC-11.

It includes the following details:

1. Name of the company
2. The date on which ROC issues the Certificate
3. A 21-digit alphanumeric code which is called “Corporate Identity Number (CIN)” is a distinct number allotted to each incorporated company
4. PAN (by Income Tax Department)
5. The registered office address
6. Signature of Registrar along with date and seal.


The Certificate of Incorporation can be obtained after all the formalities in regards to the incorporation of a company are duly fulfilled. The online process for incorporation of a company follows as:

  • Getting Digital Signature Certificate (DSC) and Directors Identification Number (DIN):

This is the initial step for incorporation as DSC is required for e-fillings. And Director Identification Number (DIN) is a unique identity number issued to the Director by the Ministry.

  • Select and reserve a name for the company:

The name of the company must be unique. The name can be reserved separately prior to filing the incorporation form or it can be filled altogether as Part A and B of Web-based form SPICE+.

  • Memorandum and Articles of Association (MOA and AOA):

MOA and the AOA are primary documents for every company. MOA provides the details of business activities, capital clause, liability clause, and other details. Whereas, AOA defines how the operations will be carried out and other rules and regulations.

  • Filing of online SPICE+ form (Application for Incorporation Certificate):

With effect from 23rd February 2020 every company is required to make an application for incorporation and reservation of name through the web-based form "SPICe+”. Where Part A of SPICe+ is for reservation of name and Part B is for incorporation and other integrated services.

  • Payment of statutory fees:

The forms must be filed along with necessary documents and fees to the Registrar.

  • Issuance of Certificate of Incorporation (COI):

After scrutiny of all the documents and approval of SPICe+ forms, the COI is issued with PAN (allotted by the Income Tax Department) electronically along with PAN and TAN.

The user can download the incorporation certificate from the mail and keep a copy of the same safely, as the certificate acts as proof of the existence of the company. A person can download certificate of incorporation from the MCA portal also by login MCA services and clicking on view public document under head document-related services in the upper-right corner.

Are you looking to incorporate a company? To know more visit Quick Company.

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