Documents required for Annual Compliance

Every company registered with MCA required to comply with mandatory annual compliance. This article breakdown the information required according to the type of the entity in order to fulfil the compliance.

 

Once your company is incorporated, there are various annual compliances which are required to be followed as per the companies act, 2013. If company fails to comply with such legal requirements, then the company and every officer in default shall be punishable with huge penalties.

The following table has elaborated some of the annual compliance which a company has to ensure mandatorily:

S.No.

Company

Compliances

Documents

1.

Limited Liability Partnership (LLP)

  • Filing of statement of account & solvency(Form-8)
  • Filing of annual return(Form-11)
  • Filing of income tax return
  • Maintaining of minutes
  • Disclosures under Micro, Small and Medium Enterprises Development Act, 2006
  • Statement of contingent liabilities not provided for, if any
  • Details of LLP and company in which partner/ designated partner is a director/ partner

2.

One Person Company (OPC)

  • Filing of financial statement and other documents(Form AOC-4)
  • Filing of annual return(Form MGT-7)
  • Filing of income tax return
  • Auditor appointment
  • Notice of interest by director(Form MBP-1)
  • Intimation by director(Form DIR-8)
  • Holding Board Meeting
  • Copy of financial statements duly authenticated as per section 134 (including Board’s report, auditors’ report and other documents)
  • Company CSR policy according to Section 135(4)
  • Details of other entity
  • Details of remaining CSR activities
  • Details of shareholders, debenture holders (mandatory in case of company having share capital)
  • Approval letter for extension of AGM (if any)
  • Certificate by company secretary in practice (MGT-8)

3.

Private Limited Company

  • Notice of interest by director(Form MBP-1)
  • Auditor appointment
  • Intimation by director(Form DIR-8)
  • Filing of annual return(Form MGT-7)
  • Filing of financial statement and other documents(Form AOC-4)
  • Certificate by a PCS in Form MGT-8, when company’s paid up share capital of is ten crore or more or turnover fifty crore or more
  • Statutory audit of accounts
  • Holding Board Meeting and Annual General Meeting
  • Details of company
  • Copy of written consent given by auditor
  • Intimation sent by company to auditor
  • Copy of resolution passed by company for appointment of auditor
  • Details of the companies in which directors already have directorship
  • List of shareholder, debenture holders
  • Copy of MGT-8
  • Approval letter for extended period of AGM (if any)
  • Copy of financial statements
  • Details of CSR activities

4.

Public Company

  • Notice of interest by director(Form MBP-1)
  • Intimation by director(Form DIR-8)
  • Filing of annual return(Form MGT-7)
  • Filing of financial statement and other documents(Form AOC-4)
  • Certificate by a PCS in Form MGT-8, when paid up share capital of company, is ten crore or more or turnover fifty crore or more
  • Auditor appointment
  • Filing of resolutions and agreements(Form MGT-14)
  • Details of company
  • Details of the companies in which directors already have directorship
  • List of shareholder, debenture holders
  • Copy of MGT-8
  • Approval letter for extended period of AGM (if any)
  • Copy of financial statements
  • Details of CSR activities
  • Copy of written consent given by auditor
  • Intimation sent by company to auditor
  • Copy of resolution passed by company for appointment of auditor

 


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