Description:FIELD OF THE INVENTION
[1] The invention relates to system and method for real time employee accountability and
management based on facial recognition system
BACKGROUND
[2] An organisation or a company faces various issues during management of payroll such as
calculation, paperwork and potential errors. If these errors are not addressed, they can
lead to significant consequences for the organization, including but not limited to
financial losses, legal compliance issues, employee dissatisfaction and burden on
administration.
[3] Moreover, companies or organizations often face challenges in validating attendance
discrepancies such as proxy attendance. The prevalent reliance on manual entry
exacerbates the situation, introducing a higher likelihood of errors and a lack of real-time
monitoring of the actual employees present in the organisation or in the company at a
given point of time. Consequently, this undermines the accuracy and security of the
attendance tracking process.
[4] In addition, a company or organization grapples with the complexity of manually
calculating various elements of payroll, such as overtime, deductions, and tax
withholdings, which introduces a significant margin for error. This manual process not
only consumes valuable time but also undermines accuracy and efficiency.
[5] Furthermore, companies and organization faces challenges in generating comprehensive
reports to gain insights into payroll expenses. Traditional methods require cumbersome
manual efforts, making it difficult to obtain timely and accurate information.
[6] In order to avoid such consequences and associated revenue losses, automated
management payroll management is quintessential and thus exists an ever-rising demand
for the same in companies and organisation across various industries.
[7] However, the existing practices used by companies and organisations to monitor and
perform payroll-related tasks are not systemised and automated, thus it leaves a lot of
scope for errors which can lead to losses. Therefore, there exists a need for an automated
payroll management system
SUMMARY OF INVENTION
[8] The present disclosure, in accordance with several embodiments of the invention, provide
a system and method for real time employee accountability and management.
[9] The invention provides for a real time employee accountability and management system
based on facial recognition system. The system comprises of a facial recognition device
and a computing system. The system can be used to track attendance, presence at
meetings, events, employee activity, managing payroll, assistance in employee appraisal
etc. In order to achieve the object of the invention the steps may include, for each of a
plurality of employees, storing corresponding employee-related data in an employee
statistics database containing data such as, name, company id, designation etc of the
employee along with an image and motion picture of few seconds of each employee. This
data storage system which contain the employee statistics database is stored on premise
server or a local server which is connected to the computing system.
[10]
The present disclosure provides a facial recognition system for real time employee
accountability and management system, wherein the system comprises of plurality of
internet protocol cameras present all across the premise wherein the internet protocol
cameras are connected to local area network (LAN), wherein the LAN is connected to an
output device or an apparatus having the employee accountability and management
system.
[11]
In an embodiment, a method for real time employee accountability and management
system is described. The method includes analysing the data obtained from multiple
internet protocol camera devices positioned across different location to capture real time
image data of employee. The internet protocol camera, receives data and sends image data
of the employee present in the premises via LAN network to the data processing system.
The image data is continuously synced with the data storage system stored in local server,
wherein an analysis report is generated by a data processing system which enables the
system to identify and correlate employee presence, validate attendance records, and
detect any anomalies or discrepancies, performance of the employee, conduct of the
employee, automate the payroll, avoid discrepancies in the payroll management of
employee.
DRAWINGS
[12]
Other characteristics, details and advantages of the invention can be inferred from the
description of the invention hereunder. A more complete appreciation of the invention and
many of the attendant advantages thereof will be readily obtained as the same becomes
better understood by reference to the following detailed description when considered in
connection with the accompanying figures, wherein:
FIG.1, depicts the Employee Accountability and Management System
DETAILED DESCRIPTION:
[13]
It must be noted that the figures disclose the invention in a detailed enough way to be
implemented, said figures helping to better define the invention if needs be. The invention
should however not be limited to the embodiment disclosed in the description.
[14]
While the present invention has been disclosed with reference to certain
embodiments, it will be understood by those skilled in the art that various changes
may be made and equivalents may be substituted without departing from the
scope of the invention. In addition, many modifications may be made to adapt to a
particular situation or material to the teachings of the invention without departing from its
scope.
[15]
Throughout the specification and claims, the following terms take the
meanings explicitly associated herein unless the context clearly dictates otherwise.
The meaning of "a", "an", and "the" include plural references. The meaning of
"in" includes "in" and "on." Referring to the drawings, like numbers indicate like
parts throughout the views. Additionally, a reference to the singular includes a
reference to the plural unless otherwise stated or inconsistent with the disclosure
herein.
[16]
Before describing in detail embodiments it may be observed that the
novelty and inventive step that are in accordance with the present invention reside
in the system and method for real time employee accountability and management system
the drawings showing only those specific details that are pertinent to understanding the
embodiments of the present invention so as not to obscure with details that will be readily
apparent to those of ordinary skill in art having benefit of description herein.
[17]
The present invention describes a system and method to perform real-time monitoring
of presence, conduct quality data in a warehouse management system wherein the
warehouse management system includes multiple internet protocol camera devices
positioned across different location in the premises to capture real time image data of
employee. The image data so captured is continuously synced with employ statistic
database available on the data processing system which can be a normal computer system
wherein the data processing system has a multifunction facial recognition control module
which comprises of face recognition extraction component, face information comparison
verification component and verification success information upload component. These
components are responsible for extracting, comparing, verifying face information, and
uploading verification success information in data processing display system which in
turn is used to generate employ assessment report card.
[18]
In one aspect, an embodiment of the present invention provides a method for real time
management system for attendance of the employee comprising of IP cameras capturing
the image data of an employee as soon as he enters the office premise. The image data is
then transferred to the data processing system through LAN. The multifunction facial
recognition control module components responsible for extracting, comparing, verifying
face information, and uploading verification success information in data processing
display system wherein if the employee data matches with data contained in the employee
statistic data, the attendance management system present in the data processing system is
updated and marks the attendance for that employee. This aspect of the invention would
help in avoiding the proxy attendance and provides for accurate and reliable employee
attendance. The organisation utilize this system to clock in upon arrival and clock out
upon departure of an employee, thereby documenting their working hours with precision
and reliability.
[19]
In another aspect, an embodiment of the present invention further provides a method
for real time management system for conduct of the employee. This method comprises of
the utilization of a plurality of IP camera deployed in the premise all connected with LAN
network, capture the real time data image of the employee, wherein this real time image
data is synced with the employee database available on the data processing system. The
data processing system utilising the multifunction facial control module without requiring
specific actions or positions from the users, is able to detect any discrepancy in conduct of
the employee and monitor everything about them when in the premise. The organisation
utilizes this system to monitor everything about them when in the premise, put a check on
their time theft activities and track accurate working time of the employee and pay the
employee based on the same.
[20]
In yet another aspect, an embodiment of the present invention further provides a
method for real time management system for automated payroll system. This method
comprises of utilization of the monthly analysis report generated by the data processing
system which comprises of an employee’s attendance, presence and conduct in the office,
working hour, overtime, deductions, if any to prepare the payroll of the employee. The
monthly analysis report generated is synced the automated payroll management system
present in the data processing system and prepare payrolls with the minimum human
intervention will reduce the margin of errors and give highly reliable data.
[21]
The present invention as described can generate insightful reports and analytics,
providing valuable insights into employee attendance patterns and trends, further
optimizing workforce management strategies and organizational decision-making process
BRIEF DESCRIPTION OF DRAWINGS
[22]
The real-time employee management and accountability system (100) to generate an
employee assessment report card (107) comprising of a facial recognition devices (101),
which can be internet protocol camera, at varied location in the premise. All the IP
cameras are connected to LAN and sends the image data (121) to data storage system
containing employee data to the data processing system (105).
[23]
The facial recognition devices (101) spread across the premise connected on LAN
captures real time image of employ as the employee enters the premise and captures all
his activity during his presence in the office premise and out time as he leaves the
premise. The image data of the employee sent to data processing system (105).
[24]
The data processing system (105) comprises of multifunctional facial recognition
module using the face recognition extraction component (112), face information
comparison verification component (113) and verification success information upload
component (114) of the facial recognition module extracts the database, compares the
data to the same, verifies it and sends the verified data (122) to the output device (106).
[25]
The verified data is analysed to generate employee assessment report card (107) on
the basis of the output given by the attendance management system (114), activity report
system (115) and payroll management system (116) already present in the data processing
system , Claims:We Claim:
1) A system for real-time employee management and accountability system, the
system comprising of:
a facial recognition device at varied location across the premise to
capture real time image data of employee connected to Local Area Network in
the premise;
a data storage system connected to local server;
a data processing system connected to LAN to receive a real time image
data;
characterised by real time generation of employee assessment report card recording
the activity, attendance and payroll of the employee.
2) A system as claimed in claim 1, wherein the data processing system has a
multifunctional facial recognition control module.
3) A system as claimed in claim 2, wherein the multifunctional facial recognition
module comprises of face recognition extraction component, face information
comparison verification component and verification success information upload
component.
4) A system as claimed in claim 2 wherein the components are responsible for
extracting, comparing, verifying face information, and uploading verification
success information to an output device use to generate employee assessment
report card.
5) A method for real-time employee management and accountability system to
generate an employee assessment report card comprising of a facial recognition
device, a data storage system, a data processing system wherein;
the facial recognition device spread across the premise connected on LAN
captures real time image of employ as the employee enters the premise;
the image data of the employee is sent to data processing system connected
to same LAN as that of facial recognition device;
the data processing system comprising of multifunctional facial
recognition module using the face recognition extraction component, face
information comparison verification component and verification success
information extract, compares, verify face information, and upload the verification
success information data in output device to generate an employ assessment report
card.
6) The method as claimed in claim 5 to generate an employee assessment report card
which comprises of an employee’s attendance, presence and conduct in the office,
working hour, overtime, deductions, if any to prepare the payroll of the employee.
7) The method as claimed in claim 5 to generate an employee assessment report card
which can be cloud based and at multiple locations managed at one place