Every company registered needs to hold a board meeting for its member to discuss the functioning of the company. To ease the process, govt. By sec 173 of the companies act, eased the members of the board to join the meeting through video conferencing or any other audio-visual means under certain clauses.
In the provision of sub-sec (3) of sec 173 of Companies Act, a notice of the meeting is sent to all the directors, seven days in advance. The notice shall inform the directors about the options available to them to join the meeting. The notice contains necessary information and seeks advance confirmation from the director regarding his participation. It will also mention the specific date, time and venue for the meeting.
At the commencement of the meeting, a roll call is taken by the chairperson or company secretary, where every director attending the video conferencing shall state
Next, the chairperson company secretary calls out the names of the members present and makes sure that the quorum is present and the required statutory registers are present in the meeting. Also to make sure to mark the attendance and the minutes of meeting in the register of all the members present through a video call
During the meeting following things should be taken into consideration by the chairperson