An Annual General Meeting is mandatory to be conducted by the Companies at the end of each financial year. Along with it the filing of an annual return with the Ministry of Corporate Affairs is essential for maintaining the compliances. According to the Companies Act, it is stated that the newly registered Companies,(within 18 months of incorporation should conduct an Annual General Meeting. Also in addition to that, another Annual General Meeting must be organized within 6 months from the completion of that financial year.
The Annual Return Consist of the following documents;
In addition to the above documents an annual return also publishes;
The Corporate doing business in India needs to file certain documents with the government authorities, these are according to the Companies Act, 2013.
The requirements for Annual Filing for Private Limited Company are as follow;
According to Section 159, of Companies Act 1956, every company having a share capital shall file an annual return with the Registrar of Companies within 60 days from the date of each Annual General Meeting. This is filed under e-form 20B.
And according to Section 160, of the Companies Act 1956, every company that doesn't have a share capital should prepare and file with the Registrar a return under e-Form 21A which includes:
The documents needs to be e-filed with the RoC are as follows;
The Annual Return consist details about the following elements of a Company;
Annual filing reflects important details about the company and revises its structure. The capital structure of the company on master data, if there is any changes in directorship and also the transfer of securities till the date of AGM.
Both the Directors and the Manager/Company Secretary needs to sign the Annual Return.
An additional amount of fee is required to be paid by the company if it fails to file the Annual Return with RoC before the deadline i.e. 60 days prior to the Annual general Meeting. Penalty are as follows;
There are certain consequences if the Annual Return is not filed with RoC, in such a situation the Company and every officer of the company involved needs to pay a fine of about Rs. 500/- each day till the time the default continues.
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