Amendment to article of association /memorandum of association can be done by means of convening a general meeting of the company. The shareholders of the company have the right to cast their votes regarding any amendments made to AOA/MOA.
It is mandatory for a company to hold an annual general meeting and also issuing prior notices for the meeting. These notices can be delivered either in writing or through digital means.
The shareholders also hold the right to cast votes at such meetings whenever motions are passed at such meetings. The time gap between such annual general meetings should not be more than 15 months.
Shareholders of a company also hold the right to transfer their shares but this right does not include shares that have incomplete payment or the authentication of the transferee is not permitted by the board.
However a private company could limit its transfer of shares through its article of association. Through AOA it can give certain preventive rights to its members to curtail the purchasing of such shares which the transferee recommends to transfer.
An extraordinary general meeting can be convened by the board of directors of the company if the demand for the same is made by the shareholders. This request for the meeting can only be made by shareholders holding at least 10% of remunerated capital.
Once the demand for special meeting has been placed the company has to convene the same within 21 days of such request. If the board of directors fails to call for the special meeting then the shareholders hold the right to call for the extra ordinary general meeting on their own.
If a situation of unprofessional conduct or repression arises in the company the minority shareholders can exercise their right to safeguard themselves against such acts.
They can report the matter to the company law board and if found guilty the board can act against them accordingly.
In order to carry out this process a minimum of 10% of the total no. of shareholders should apply to the company law board. The company law board can pass orders regarding such acts in a manner it may seem fit.
The announcement of dividends lies in the consent of shareholders. The announcement is made at the general meeting. The payment dividends must be done within 30 days of such declarations.
There is a separate dividend account in case of unpaid dividends. The payment of dividends for any fiscal year is made by the company out of the profits of that year.
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